High-Level Administrative Support Professional
4 weeks ago
A challenging and rewarding opportunity has arisen for an experienced administrative support professional to join our team at Status Staffing. As a highly skilled and organized individual, you will play a vital role in providing exceptional support to our CEO and other senior executives.
Job Summary:
We are seeking a highly motivated and detail-oriented individual to manage the full range of administrative tasks, including purchasing authorization, travel arrangements, expense claims, and event planning. If you have a strong background in administration, excellent communication skills, and a passion for delivering high-quality results, we want to hear from you.
About the Role:
- Administration Support:
- Manage purchasing authorization process, from submission of purchase orders to handover of signed invoices for payment
- Arrange and manage local and international travel arrangements for the CEO, as well as trade and other international fairs for all attendees
- Manage Forex linked to international travel
- Make ad hoc personal bookings and searches for the CEO
- Develop and implement administrative standards, policies, and practices for the organization
- Secretarial Support:
- Communicate directives and information from the CEO to executives, managers, and others in the organization
- Follow up on the status of assignments
- Receive, screen, and direct incoming calls, visitors, mail, and email
- Maintain files, records, calendars, and diaries
- Control filing linked to contracts, SLAs, customers, property, and property plans
- Insurance Management:
- Manage vehicle insurance portfolio, from adding or removing vehicles to managing claims
- Manage all insurance, including marine and transit cover where necessary
- Event Planning:
- Arrange and manage all aspects of large-scale internal and external events
- Self-Development and Growth:
- Conduct a realistic assessment of own strengths and development areas
- Undertake actions to address weaknesses
Requirements:
- Matric Diploma in Legal Secretarial/Paralegal or similar qualification
- Strong administration skills, including purchasing authorization and expense management
- Excellent organizational and time management skills
- Good verbal and written communication skills (English and Afrikaans)
- Well-developed leadership and junior management skills
Benefits:
- Basic salary: R66 000.00 per annum
- Benefits package includes medical aid, retirement fund, and life insurance
Working Hours:
Monday to Thursday: 8:00 am - 5:00 pm
Friday: 8:00 am - 3:45 pm
We are committed to maintaining a diverse and inclusive workplace. If you meet the requirements and are passionate about this role, please submit your application through our website. We look forward to hearing from you.
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