Administrative Support Specialist
4 weeks ago
We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Six Sense Consulting. The successful candidate will provide exceptional office management support in our board secretariat, ensuring the smooth operation of our office.
Key Responsibilities
Provide administrative support to the board secretariat, including screening phone calls, enquiries, and requests, and handling them when appropriate.
Identify items that require personal attention, respond to them directly, and redirect selected emails to direct reports or other departments for resolution.
Facilitate the processing of memorandums for approval, ensuring timely submission and adherence to organizational requirements.
Maintain up-to-date knowledge of administrative changes and ensure compliance with organizational standards.
Coordinate the submission of reports to and from higher offices, ensuring quality standards are met.
Provide clerical support in the internal audit office, processing documentation with confidentiality at all times.
Prepare travel arrangements for the department, assist with departmental projects, and order stationery and office equipment as needed.
Create and manage purchase requisitions, ensuring timely payment of purchase orders, and administer SCM or procurement-related processes.
Manage internal and external correspondence on behalf of the unit, develop and maintain a document management system, and report, review, and quality assure all documents submitted for unit attention.
Manage meeting arrangements, including preparing facilities, arranging refreshments, and taking minutes as required.
Requirements
A Secretarial Diploma or Diploma in Public Administration/Management or Office Management/Administration/related qualification is required. A certificate in relation to the functional discipline will be an added advantage. The ideal candidate will possess excellent communication and organizational skills, with the ability to work effectively in a team environment. They will also have a high level of confidentiality and discretion when handling sensitive information.
What We Offer
As a valued member of our team, you will have the opportunity to work in a dynamic and supportive environment, with a competitive salary and benefits package. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.
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