Field Operations Coordinator

2 weeks ago


Johannesburg, Gauteng, South Africa Sidel Full time

About the Role

This is an exciting opportunity to join Sidel as a Field Operations Coordinator. In this role, you will be responsible for managing purchase orders, coordinating logistics, and ensuring timely deliveries.

Key Responsibilities

  • Initiate and process purchase orders for necessary resources and interventions.
  • Verify purchase order accuracy and coordinate with vendors to ensure timely deliveries.
  • Maintain purchase order records and documentation.
  • Receive, review, and process invoices for goods and services related to field service operations.
  • Ensure invoices are accurate and in compliance with company policies.
  • Collaborate with the finance department for payment processing.
  • FSE Expenses Management:
    • Collect and review expense reports submitted by field service engineers.
    • Verify expenses for accuracy and compliance with company policies.
    • Assist in expense report processing and reimbursement.
  • Coordinate and arrange logistics for field service trips, including travel, accommodation, and transportation.
  • Facilitate visa applications and compliance documentation for field service engineers traveling internationally.
  • Stay up to date with visa regulations and ensure adherence to travel guidelines.
  • Maintain accurate records of field service engineer work hours and assignments.
  • Assist in tracking time and effort for project-based work.
  • Generate reports on time and effort for management.

Requirements

  • Bachelor's degree in business administration, logistics, or a related field preferred.
  • Good English speaking and writing skills.

Experience and Skills

  • Proven experience in administrative roles with a focus on purchase order management, invoicing, and logistics coordination.
  • Familiarity with financial and procurement systems.
  • Excellent attention to detail and organizational skills.
  • Strong communication skills to liaise with internal teams, vendors, and field service engineers.
  • Knowledge of international travel requirements and visa processing is a plus.


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