Executive Assistant with Accounting Expertise

2 weeks ago

George, Western Cape, South Africa Keller Executive Search Full time

Keller Executive Search is seeking a highly skilled and ambitious Executive Assistant to join our dynamic team in South Africa. As an international executive recruitment company, we offer unparalleled opportunities for career growth and professional development.

Job Summary:

We are looking for a talented individual with a strong accounting background to support our US-based financial operations. The successful candidate will have excellent administrative skills, proficiency in Xero/QuickBooks, and the ability to work effectively in a fast-paced environment.

Responsibilities:

  • Administrative Duties (70%):
    • Manage and respond to email inquiries with professional and timely communication
    • Handle calendar management and scheduling
    • Support various administrative tasks and special projects
    • Track deliverables and maintain project deadlines
    • Assist with internal and external communication
    • Identify and implement process improvements
    • Coordinate team activities and support operations
    • Some evening work required (up to 7pm) to assist with time-sensitive tasks
  • Accounting Duties (30%):
    • Manage US company accounting operations using Xero/QuickBooks
    • Collaborate with US-based CPA on tax-related matters
    • Support audit processes and maintain required documentation
    • Assist with financial forecasting and strategic planning
    • Prepare financial reports and analyses for decision-making
    • Handle bookkeeping, accounts payable, and receivable
    • Support month-end and year-end processes
    • Help develop financial strategies based on data analysis

Requirements:

  • Proven experience with accounting software (e.g., QuickBooks, Xero, or similar) and basic bookkeeping tasks.
  • Experience handling email correspondence and responding to client inquiries in a professional manner.
  • Strong attention to detail and organizational skills.
  • Demonstrated curiosity and initiative to learn—must be tech-focused, with a keen interest in developing new skills.
  • Willingness to work longer hours when needed, with appropriate compensation.
  • Hungry for growth, both in business acumen and personal development, with a demonstrated history of self-driven learning through courses, training, or personal projects.
  • Ability to adapt and be flexible in a dynamic and fast-paced environment.
  • Proficiency in Xero, QuickBooks, or similar accounting software
  • Previous experience with audit processes and documentation
  • Understanding of financial forecasting and strategic planning
  • High energy and drive for excellence
  • Career-focused mindset with clear ambition for growth
  • Exceptional work ethic and commitment to quality
  • Ability to work some evenings (up to 7pm) when required
  • Strong organizational and time management skills
  • Tech-savvy with digital literacy across various platforms

Benefits:

  • Health insurance
  • All South African public holidays.
  • Paid Annual Leave
  • Paid Sick Leave
  • Significant opportunities for professional growth, skill development, and career advancement
  • Supportive, inclusive, and diverse work environment that values collaboration and innovation

Estimated Salary: R650,000 - R850,000 per annum

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