Invoicing Coordinator
1 week ago
We are seeking an experienced Invoicing Coordinator to join our team.
Job Description:The successful candidate will be responsible for verifying quotations received by Partners according to a pricelist and adding the quotation to the relevant Excel Spreadsheet.
- Verify quotations received by Partners according to a pricelist
- Add the quotation to the relevant Excel Spreadsheet
- Submit the quotation to the Finance Manager for approval and sign off
- Once approved by Finance Manager, prepare approved company quotation
- Send an email to Partner to request an invoice for the relevant PO
- Prepare project sheet and send to Administration Clerk to issue a PO number
- Once partner invoice is received, verify that the pricing is correct and update on the relevant database
- Capture GRV for the Partner on accounting system (Pastel)
- Ensure that Partner details are correct by referring to the relevant Purchase Order
- Prepare/process invoice for Partner
- Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator
- Update final project sheet and send to Creditors Clerk
- Update invoice details on the company database, portal, and relevant spreadsheet
- Scan and email invoices to Financial Administration to send to Partner
- Liaise with Partner in terms of queries/discrepancies as and when required
- Should it be required on month end follow up on outstanding invoices with Partner
- Any relevant administrative duties as and when required
Requirements:
- Minimum of 3 years relevant experience in invoicing and/or similar role
- Basic financial/accounting experience
- Pastel Accounting Software
- Good verbal and written communication skills
- Microsoft Office Suite Intermediate Level Excel important
- Ability to multi-task and work under pressure
- Organised, Good time management skills
- Honest and reliable
- Punctual, Accurate and Strong attention to detail
- Analytical Deadline driven
- Strong interpersonal skills (with customers, suppliers, and team members)
Estimated Salary: $50,000-$65,000 per annum. The salary offered will be commensurate with experience and qualifications.
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