Invoicing Coordinator

1 week ago


Pretoria East, South Africa Creative Sourcing Full time

We are seeking an experienced Invoicing Coordinator to join our team.

Job Description:

The successful candidate will be responsible for verifying quotations received by Partners according to a pricelist and adding the quotation to the relevant Excel Spreadsheet.

  1. Verify quotations received by Partners according to a pricelist
  2. Add the quotation to the relevant Excel Spreadsheet
  3. Submit the quotation to the Finance Manager for approval and sign off
  4. Once approved by Finance Manager, prepare approved company quotation
  5. Send an email to Partner to request an invoice for the relevant PO
  6. Prepare project sheet and send to Administration Clerk to issue a PO number
  7. Once partner invoice is received, verify that the pricing is correct and update on the relevant database
  8. Capture GRV for the Partner on accounting system (Pastel)
  9. Ensure that Partner details are correct by referring to the relevant Purchase Order
  10. Prepare/process invoice for Partner
  11. Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator
  12. Update final project sheet and send to Creditors Clerk
  13. Update invoice details on the company database, portal, and relevant spreadsheet
  14. Scan and email invoices to Financial Administration to send to Partner
  15. Liaise with Partner in terms of queries/discrepancies as and when required
  16. Should it be required on month end follow up on outstanding invoices with Partner
  17. Any relevant administrative duties as and when required

Requirements:

  • Minimum of 3 years relevant experience in invoicing and/or similar role
  • Basic financial/accounting experience
  • Pastel Accounting Software
  • Good verbal and written communication skills
  • Microsoft Office Suite Intermediate Level Excel important
  • Ability to multi-task and work under pressure
  • Organised, Good time management skills
  • Honest and reliable
  • Punctual, Accurate and Strong attention to detail
  • Analytical Deadline driven
  • Strong interpersonal skills (with customers, suppliers, and team members)

Estimated Salary: $50,000-$65,000 per annum. The salary offered will be commensurate with experience and qualifications.



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