Strategic HR Business Partner

2 weeks ago

Midrand, Gauteng, South Africa Ultra Personnel Full time

Job Purpose: As an HR Business Partner, you will play a pivotal role in providing strategic HR services and handling specific HR projects within the group to achieve the group's goals and objectives.

Key Responsibilities:

  • Be accountable for full compliance in line with local legislation, company policies, and procedures.
  • Focus on HR Governance and Learning and Development Framework, including the submission of Audit Reports and WSP/ATR.
  • Communicate, ensure implementation, and maintain compliance with values, behaviours, local HR policies, practices, procedures, local labour laws, and regulations.
  • Act as the HRBP for the Commercial organization.
  • Coach, build, and enable manager capability and effectiveness by ensuring that practices and processes are aligned with the business and HR strategies.
  • Act as business partner locally and for FWA, facilitator, trusted advisor, and coach on all HR-related issues for the businesses.
  • Ensure HR Administration excellence across all operations and functions within the Business Unit.
  • Support the Business with appropriate HR practices to facilitate business transformation.

Learning & Development:

  • Facilitate the WSP/ATR process by collating data on relevant spreadsheets.
  • Ensure completed plans are submitted by end April of each year (as per SETA reporting timelines).
  • Apply for relevant Discretionary Grants (DG) during the appropriate windows.
  • Ensure relevant deliverables (reports) for DGs are submitted to SETA by submission dates.
  • Ensure Skills Development is optimized through Learnerships and proper administration and recording of all training interventions.
  • Implement a Skills Matrix for all employees and maintain the database.
  • Plan all training sessions (Internal & External) in line with Skills Matrix and Training Budget.
  • Standardize non-GMP training reporting to HR Department.

Recruitment/Talent Management/Success planning:

  • Implement, drive, and manage a fair and consistent recruitment practice that is aligned to the EE Act.
  • Manage the engagement of successful candidates by ensuring that all required documents are completed and signed and processed through Payroll.
  • Recruit, select, and place candidates in terms of agreed recruitment and selection processes and turnaround times required.
  • Create HR documentation such as employee contracts and ad hoc letters.

Industrial Relations:

  • Provide advice and support to Line Managers on Disciplinary and Grievance matters.
  • Ensure full HR/IR compliance with all labour-related (and other relevant) legislation, including BCEA, LRA, SDA, OHASA, etc.
  • Facilitate adherence to HR policies and procedures.
  • Manage Performance Improvement Plans (PIP).

Corporate Social Initiatives (CSI):

  • Run initiatives a minimum of once a quarter.
  • Manage and maintain relationships with relevant beneficiaries and/or key Stakeholders.

HR Governance:

  • Provide requested HR information for all Internal and External audits (Deloitte/PWC/QA/COIDA/Dept of Labour audits and site visits).
  • Own the process of assessing and submitting documentation for HR Audits.
  • Submit information for Compensation & Benefit Benchmarking processes as well as identify and recommend areas of opportunity to improve.

Payroll:

  • Solid understanding of reconciling billings: Discovery Medical Aid/AF Pension and Provident Fund.
  • Understand and process end-to-end Disability Claims and Funeral Claims.
  • Review monthly payroll and verify input against instructions from the FWA team.
  • Review and ensure sign-off by relevant parties of the monthly payroll variances against the input.

HR Digital/Systems:

  • Ensure that data on Bamboo HR is up-to-date, assisting with HR-related Informetica queries.
  • Custodian of the Performance Management System, Collaborator.
  • HR Digital Components: Surveys/Presentations/Systems.

Policies and Procedures:

  • Redrafting and revising all HR policies and procedures, in line with the Business needs, current legislation, and best market practice.
  • Track updates and make changes (if necessary) before specified expiry dates.
  • Generate Change Control (CCs) for all policy updates, revisions, etc.

Qualifying Requirements:

  • Pre-requisite related bachelors degree.
  • Post-graduate qualification advantageous, specialising in HR/Industrial or Organisational Psychology.
  • Minimum 4-6 years HR experience within the pharmaceutical/medical industry, for a multinational organisation.
  • Minimum 5 years senior HRBP/HR Management experience.
  • Embodies Values and Behaviours in all internal and external interactions.
  • Proven track record of all HR audit submissions and WSP/ATR for CHIETA submissions, will secure.
  • Drive for excellence, ability to manage complexity and change management dynamics.
  • Ability to work and manage in a virtual environment.
  • Excellent interpersonal skills, analytical skills, strong self-drive, high level of perseverance and patience, good interdependent partnering skills, listening skills, communication skills.
  • Time management, service orientation, integrity, confidentiality, assertiveness, attention to detail, reliable, enthusiastic, effective approach to team working, focused, consistent, accountable, self-management, committed.
  • Ability to prioritise and organise workload effectively within a changing environment.
  • Work independently with a high degree of responsibility.
  • Work well under pressure and to deadlines.
  • Excellent ability to relate with a multicultural team and drive to build a diverse workforce with a good mix of gender and nationality diversity.
  • Willingness to develop personal skills and take wider responsibility.
  • Lead by example in managing stress and pressure appropriately.
  • Being flexible to the needs of the changing environment, plan priorities, following through to ensure that quality standards of own work is consistently and accurately maintained.
  • Take ownership and accountability for tasks and activities and demonstrate effective self-management.

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