Strategic HR Business Partner
5 days ago
Job Purpose: As an HR Business Partner, you will play a pivotal role in providing strategic HR services and handling specific HR projects within the group to achieve the group's goals and objectives.
Key Responsibilities:
- Be accountable for full compliance in line with local legislation, company policies, and procedures.
- Focus on HR Governance and Learning and Development Framework, including the submission of Audit Reports and WSP/ATR.
- Communicate, ensure implementation, and maintain compliance with values, behaviours, local HR policies, practices, procedures, local labour laws, and regulations.
- Act as the HRBP for the Commercial organization.
- Coach, build, and enable manager capability and effectiveness by ensuring that practices and processes are aligned with the business and HR strategies.
- Act as business partner locally and for FWA, facilitator, trusted advisor, and coach on all HR-related issues for the businesses.
- Ensure HR Administration excellence across all operations and functions within the Business Unit.
- Support the Business with appropriate HR practices to facilitate business transformation.
Learning & Development:
- Facilitate the WSP/ATR process by collating data on relevant spreadsheets.
- Ensure completed plans are submitted by end April of each year (as per SETA reporting timelines).
- Apply for relevant Discretionary Grants (DG) during the appropriate windows.
- Ensure relevant deliverables (reports) for DGs are submitted to SETA by submission dates.
- Ensure Skills Development is optimized through Learnerships and proper administration and recording of all training interventions.
- Implement a Skills Matrix for all employees and maintain the database.
- Plan all training sessions (Internal & External) in line with Skills Matrix and Training Budget.
- Standardize non-GMP training reporting to HR Department.
Recruitment/Talent Management/Success planning:
- Implement, drive, and manage a fair and consistent recruitment practice that is aligned to the EE Act.
- Manage the engagement of successful candidates by ensuring that all required documents are completed and signed and processed through Payroll.
- Recruit, select, and place candidates in terms of agreed recruitment and selection processes and turnaround times required.
- Create HR documentation such as employee contracts and ad hoc letters.
Industrial Relations:
- Provide advice and support to Line Managers on Disciplinary and Grievance matters.
- Ensure full HR/IR compliance with all labour-related (and other relevant) legislation, including BCEA, LRA, SDA, OHASA, etc.
- Facilitate adherence to HR policies and procedures.
- Manage Performance Improvement Plans (PIP).
Corporate Social Initiatives (CSI):
- Run initiatives a minimum of once a quarter.
- Manage and maintain relationships with relevant beneficiaries and/or key Stakeholders.
HR Governance:
- Provide requested HR information for all Internal and External audits (Deloitte/PWC/QA/COIDA/Dept of Labour audits and site visits).
- Own the process of assessing and submitting documentation for HR Audits.
- Submit information for Compensation & Benefit Benchmarking processes as well as identify and recommend areas of opportunity to improve.
Payroll:
- Solid understanding of reconciling billings: Discovery Medical Aid/AF Pension and Provident Fund.
- Understand and process end-to-end Disability Claims and Funeral Claims.
- Review monthly payroll and verify input against instructions from the FWA team.
- Review and ensure sign-off by relevant parties of the monthly payroll variances against the input.
HR Digital/Systems:
- Ensure that data on Bamboo HR is up-to-date, assisting with HR-related Informetica queries.
- Custodian of the Performance Management System, Collaborator.
- HR Digital Components: Surveys/Presentations/Systems.
Policies and Procedures:
- Redrafting and revising all HR policies and procedures, in line with the Business needs, current legislation, and best market practice.
- Track updates and make changes (if necessary) before specified expiry dates.
- Generate Change Control (CCs) for all policy updates, revisions, etc.
Qualifying Requirements:
- Pre-requisite related bachelors degree.
- Post-graduate qualification advantageous, specialising in HR/Industrial or Organisational Psychology.
- Minimum 4-6 years HR experience within the pharmaceutical/medical industry, for a multinational organisation.
- Minimum 5 years senior HRBP/HR Management experience.
- Embodies Values and Behaviours in all internal and external interactions.
- Proven track record of all HR audit submissions and WSP/ATR for CHIETA submissions, will secure.
- Drive for excellence, ability to manage complexity and change management dynamics.
- Ability to work and manage in a virtual environment.
- Excellent interpersonal skills, analytical skills, strong self-drive, high level of perseverance and patience, good interdependent partnering skills, listening skills, communication skills.
- Time management, service orientation, integrity, confidentiality, assertiveness, attention to detail, reliable, enthusiastic, effective approach to team working, focused, consistent, accountable, self-management, committed.
- Ability to prioritise and organise workload effectively within a changing environment.
- Work independently with a high degree of responsibility.
- Work well under pressure and to deadlines.
- Excellent ability to relate with a multicultural team and drive to build a diverse workforce with a good mix of gender and nationality diversity.
- Willingness to develop personal skills and take wider responsibility.
- Lead by example in managing stress and pressure appropriately.
- Being flexible to the needs of the changing environment, plan priorities, following through to ensure that quality standards of own work is consistently and accurately maintained.
- Take ownership and accountability for tasks and activities and demonstrate effective self-management.
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