Executive Support Specialist

1 week ago


Johannesburg, Gauteng, South Africa No Sweat Work Media Full time

Job Description

This position provides high-level support to the CEO and the Exco team. The ideal candidate will have experience supporting C-suite executives and be comfortable working with senior-level clients and stakeholders. Confidentiality and discretion are essential.

The Role:

This executive support specialist will be responsible for scheduling meetings, drafting documents, and assisting with meeting preparations. Strong attention to detail and creative problem-solving skills are a must.

Responsibilities:

• Manage the CEO's calendar for optimal time use.
• Arrange Exco and travel schedules efficiently, balancing cost-effectiveness and comfort.
• Coordinate EMEA leadership travel and itineraries for Africa markets.
• Record and distribute comprehensive and accurate minutes/actions from Exco and Manco meetings.
• Submit Exco expense claims promptly.
• Complete the CEO's timesheets accurately to reflect target billability.
• Assist the CEO with meeting preparation.
• Assist the CEO with organizing various Trust launch events.
• Support the Office Administrator to maintain smooth office operations.

Requirements:

• Bachelor's degree or equivalent experience.
• Minimum of 5 years in a similar role.
• Proficiency in Microsoft Office suite.
• Skilled in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, with strong multitasking and follow-up abilities.
• Excellent written and verbal communication skills.



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