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Administrative Assistant

2 months ago

Cape Town, Western Cape, South Africa Origin Financial Group Full time
Job Overview

Origin Financial Group is seeking a highly organized and efficient individual to join our team as a Receptionist & Technology Assistant. As the first point of contact for our clients and visitors, you will provide outstanding customer service and perform various administrative tasks to ensure the smooth operation of our office.

Key Responsibilities
  • Assist the Executive Technology with administrative and IT duties, ensuring seamless day-to-day operations.
  • Greet and welcome visitors in a professional and friendly manner, creating a positive impression of our company.
  • Manage the reception area, maintaining a clean and presentable environment that reflects our company's values.
  • Coordinate meetings and appointments, ensuring timely and efficient scheduling.
  • Handle incoming and outgoing mail and deliveries, maintaining accurate records and ensuring prompt processing.
  • Provide administrative support to various departments, including data entry, document preparation, and report generation.
  • Monitor office supplies and place orders as needed, maintaining a well-stocked and organized workspace.
  • Assist with onboarding new employees, providing a comprehensive orientation to our company's policies and procedures.
Requirements
  • High school diploma or equivalent; additional qualifications in office administration are a plus.
  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficient in Google Office Suite and/or MS Office.
  • Strong IT skills are an advantage.
  • Experience and ability to operate the WorkPool system is advantageous.
  • Strong verbal and written communication skills.
  • Excellent organizational and multitasking abilities.
  • Professional attitude and appearance.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent interpersonal skills and customer service orientation.
  • Ability to work independently and as part of a team.
Competencies
  • Attention to detail and quality focus.
  • High levels of drive, energy, and enthusiasm.
  • Effective time management and organizational skills.
  • Ability to manage conflict and handle stressful situations calmly and professionally.
Benefits

The position offers competitive remuneration packages with company benefits, a fast-paced work environment, and employee recognition initiatives.