Financial Operations Coordinator

1 week ago

Midrand, Gauteng, South Africa Flink Recruitment Full time
Position Overview:
We are seeking a dedicated Finance Coordinator to oversee, maintain, and assess financial documentation. This role is crucial in contributing to the financial stability and operational effectiveness of Flink Recruitment. You will be instrumental in diligently managing financial records and enhancing the overall fiscal health of the organization. This position represents the core of financial management, ensuring that the financial environment is characterized by precision, compliance, and strategic foresight.

Key Responsibilities:
Debtors Management:
  • Maintain client aging analysis to ensure it remains below 30 days.
  • Process sales quotes, sales orders, and client invoices accurately.
  • Issue invoices in accordance with client contractual obligations.
  • Authorize credit notes only with prior approval from clients and management.
  • Handle month-end accruals efficiently.
  • Ensure accurate allocation of client receipts.
  • Regularly follow up on client purchase orders to keep them updated.
  • Process customer statements promptly.
  • Monitor client payments to ensure adherence to credit terms.
  • Prepare monthly debtors reports with insights for management discussions.
  • Enhance and maintain the filing system for client documents, including invoices and statements.
Creditors Management:
  • Verify and authorize new suppliers for compliance with BBE status, VAT, and CIPC.
  • Ensure supplier invoices are accurate, VAT compliant, and approved before entry into the accounting system.
  • Process purchase orders based on approved supplier quotes.
  • Conduct supplier reconciliations prior to month-end payments.
  • Accurately allocate payments to supplier ledger accounts.
  • Reconcile accounts payable to confirm all payments are allocated correctly.
  • Maintain supplier aging analysis below 30 days.
  • Follow up on credit notes as necessary.
  • Handle month-end accruals and clear prior month accruals.
  • Prepare weekly payment schedules for review.
  • Provide weekly updates on age analysis, highlighting long outstanding balances.
  • Review expense analysis and accruals to identify and raise missing expenses appropriately.
Treasury Functions:
  • Import bank statements into the accounting system monthly.
  • Ensure bank reconciliations are current and accurate.
  • Safeguard bank statements, ensuring they are stored securely.
  • Account for all card purchases and ensure proof of purchases are submitted.
  • Load payments for verified suppliers in the banking system.
Administrative Duties and Reporting:
  • Follow up on timesheets and update them according to client specifications.
  • Process and verify monthly payroll accurately.
  • Conduct monthly balance sheet and expense analyses.
  • Update revenue spreadsheets for management reporting.
  • Reconcile and update the fixed asset register monthly.
  • Execute month-end processes for management accounts, including income statements and cash flow statements.
  • Handle ad-hoc tasks and projects as required.
Infrastructure Requirements:
  • Laptop and mouse
  • Additional screen
  • Open office setup
  • Rotating telephone
  • Telephone application
Qualifications:
  • Diploma or Degree in Finance, Accounting, or Bookkeeping.

Experience:
  • 2-3 years of experience in a finance administration or coordination role.
Software Proficiency:
  • Proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint).
  • Experience with Sage Accounting and Sage 300 Payroll.

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