Financial Operations Coordinator

1 week ago

Midrand, Gauteng, South Africa Flink Recruitment Full time
Position Overview:
We are seeking a Finance Coordinator to meticulously manage, uphold, and assess financial documentation. This role is pivotal in contributing to the fiscal stability and operational soundness of the organization. You will be integral in diligently overseeing financial records and enhancing the overall financial vitality of the company. This position exemplifies the core of financial stewardship, ensuring that the organization's financial framework is characterized by precision, compliance, and strategic acumen.

Key Responsibilities:
Debtors Management:
  • Maintain client aging analysis under 30 days.
  • Process sales quotes, sales orders, and client invoices.
  • Ensure invoices are issued according to clients' contractual stipulations.
  • Issue credit notes only with client and management approval.
  • Process month-end accruals.
  • Accurately allocate client receipts.
  • Follow up on client purchase orders to ensure they are current monthly.
  • Ensure timely processing of customer statements.
  • Monitor client payments to adhere to credit terms.
  • Prepare monthly debtors report with insights for management discussions.
  • Enhance and maintain the filing system for client documents, including invoices, statements, purchase orders, and proof of payments.
Creditors Management:
  • Authorize and vet new suppliers for BBE status, VAT compliance, and CIPC compliance.
  • Ensure supplier invoices are accurate, VAT compliant, and duly approved before entry into the accounting system.
  • Process purchase orders for approved supplier quotes.
  • Conduct supplier reconciliations prior to month-end payments.
  • Accurately allocate payments to suppliers' ledger accounts.
  • Reconcile accounts payable ledger to ensure all payments are accurately allocated.
  • Maintain suppliers' aging analysis under 30 days.
  • Follow up on credit notes when necessary.
  • Process month-end accruals and clear previous months' accruals.
  • Prepare weekly payment schedules for review.
  • Provide weekly updates on Age Analysis with commentary on outstanding balances.
  • Review expense analysis, prepayments, and accruals to identify missing expenses and raise accruals as needed.
Treasury Functions:
  • Import bank statements into the accounting system monthly.
  • Ensure bank reconciliations are current and accurate.
  • Safeguard bank statements, stored securely.
  • Account for all card purchases and ensure proof of purchases are submitted by relevant employees.
  • Verify that only approved suppliers are added as beneficiaries in the banking system.
  • Load supplier payments for release by authorized personnel.
General Administration and Reporting:
  • Follow up on timesheets and update according to client requirements.
  • Process and verify monthly payroll.
  • Conduct monthly balance sheet and expense analysis.
  • Update revenue spreadsheets for management reporting.
  • Monthly reconciliation and update of the fixed asset register, considering additions, transfers, and disposals.
  • Execute month-end processes for management accounts, including:
    • Income Statement
    • Trial Balance
    • Balance Sheet
    • Cash Flow Statements
    • Age analysis
  • Perform ad-hoc tasks and projects as required.
Infrastructure Requirements:
  • Laptop and mouse
  • Additional screen
  • Open office setup
  • Rotating telephone
  • Telephone application
Qualification Requirements:
  • Diploma/Degree in Finance/Accounting/Bookkeeping

Work Experience:
  • 2-3 years' experience in finance administration or coordination
Software Application Requirements:
  • Proficiency in Microsoft applications (Teams, Word, Excel, PowerPoint, etc.)
  • Experience with Sage Accounting
  • Familiarity with Sage 300 Payroll

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