Company Secretary Administrator

1 month ago

Cape Town, Western Cape, South Africa TMF Group Full time
About the Role

We are seeking a highly organized and detail-oriented Company Secretary Administrator to join our team at TMF Group. As a key member of our administration team, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our company secretarial services.

Key Responsibilities
  • Support the administration team in the use of Board Intelligence for Board Pack Preparation and document retention, and oversee user access rights
  • Attend Board/Shareholder meetings and provide minute-taking and drafting services as required
  • Schedule and attend Board/Shareholder/Manager/Unit Holder/Committee meetings, and ensure timely circulation and approval of minutes
  • Draft Board/Shareholder minutes and written resolutions for a diverse portfolio of structures, ensuring accuracy and timeliness
  • Oversee the Annual Confirmation Statement and Annual Administration Fee Payments cycle
  • Set up, maintain, and close Jersey entities in Viewpoint
  • Set up and maintain Statutory registers for members, directors, secretary, and other significant parties for Jersey entities
  • Ensure all statutory returns, filings, and notifications are made on time
  • Maintain beneficial owner, controller, and significant party information for Jersey entities in My Registry, ensuring timely reporting of changes
  • Maintain all Client CoSec Team trackers
  • Support the execution of client-specific procedures and controls
  • Assist in managing existing client relationships
  • Work within client Service Level Agreements
  • Ensure systems are fully and accurately populated in relation to entities worked on
  • Identify and capture costs related to ad-hoc and bespoke client work
Requirements
  • Education to minimum A-Level
  • Relevant professional qualification (ideally in progress)
  • Previous experience in administration and company secretarial duties in a Funds and Company environment
What We Offer

Join our dynamic team at TMF Group and take advantage of:

  • Professional development opportunities
  • Extensive individual further training opportunities, supported by our TMF Business Academy
  • A career within an ever-evolving market

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