Company Secretary Administrator

3 weeks ago

Cape Town, Western Cape, South Africa TMF Group Full time

About the Role

We are seeking a highly skilled Company Secretary Administrator to join our team at TMF Group. As a key member of our Client CoSec team, you will be responsible for providing administrative support to our clients, ensuring the smooth operation of their entities and compliance with regulatory requirements.

Key Responsibilities

  • Support the Administration teams in the use of Board Intelligence for Board Pack Preparation and document retention, and oversee user access rights
  • Board/ Shareholder meeting attendance / Board communication as required
  • Scheduled and Ad hoc Board / Shareholders / Managers / unit holder / committee meetings - Minute taking / drafting /circulation / approval / filing
  • Drafting of Board / Shareholders minutes and written resolutions for a diverse portfolio of structures with timeliness and efficiency, to a high level of accuracy and with minimum oversight
  • Oversight of the Annual Confirmation Statement and Annual Administration Fee Payments cycle
  • Set Up, Maintenance and closure of Jersey entities in Viewpoint
  • Set up and Maintenance of Statutory registers for members, directors, secretary and other significant parties for Jersey entities
  • Assist with ensuring all statutory returns, filings and notifications are made at the appropriate time
  • Maintain the beneficial owner, controller and significant party information for jersey entities in My Registry and ensure that the 21 day deadline for reporting any changes is always met
  • Maintenance of all Client CoSec Team trackers
  • Support execution of client specific procedures and controls
  • Assist/support the management of existing client relationships
  • Work within client Service Level Agreements
  • Ensure systems are fully and accurately populated in relation to entities worked on
  • Ensure costs related to ad-hoc and bespoke client work are identified and captured

Requirements

  • Minimum A-Level education
  • Previous experience of administration and company secretarial duties in a Funds and Company environment
  • Relevant professional qualification (desirable)

What We Offer

An exciting opportunity to work with a leading provider of critical administrative services, with a focus on delivering high-quality support to our clients. We offer a competitive salary and benefits package, as well as opportunities for professional development and career growth.

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