Company Secretarial Specialist

1 month ago

Cape Town, Western Cape, South Africa BDO South Africa Full time

BDO South Africa is seeking a highly skilled Company Secretarial Specialist to join their Cape Town office. The ideal candidate will have a strong background in company secretarial services, with experience in managing client portfolios, preparing board and shareholder meetings, and ensuring compliance with governance and statutory requirements.

Key Responsibilities:

  • Manage a portfolio of company secretarial client entities, maintaining strong relationships with clients.
  • Prepare and circulate board, trust, and subcommittee packs ahead of meetings.
  • Participate in board meetings, preparing first drafts of minutes and matters arising.
  • Prepare and review shareholder meetings, circular resolutions, and minutes/resolutions.
  • Liaise with board/shareholders, beneficiaries, auditors, bankers, and lenders as required.
  • Prepare and file statutory forms with the Companies and Intellectual Property Commission.
  • Deal with queries on a day-to-day basis from internal teams, banks, lenders, auditors, and regulators.
  • Maintain statutory registers and minute books.
  • Update and maintain electronic company registers and statutory records for all companies.
  • Prepare for annual general meetings, consolidating and providing relevant documents.
  • Perform other ad-hoc administrative duties, such as KYC requests.
  • Manage non-executive director fees.
  • Provide general governance team support for the Company Secretary and Corporate Governance Consultants.
  • Schedule and convene trust, board, and subcommittee meetings.

Requirements:

  • LLB/BCom Law or a recognized company secretarial qualification/corporate governance qualification.
  • At least 3-5 years' experience in a listed/holding/large private company or public entity within a legal or secretarial or related field.
  • Experience in attending board and subcommittee meetings, working with CIPC and Master of the High Court with respect to trusts.
  • Ability to communicate with all levels within the business in a clear and articulate manner.
  • At least 3 years' minute drafting skills and excellent attention to detail.
  • Strong Microsoft Office suite skills and Adobe Acrobat Pro.
  • Detailed understanding of the Companies Act and the Trust Property Control Act.
  • Fluent in English - this is a prerequisite.
  • Understanding of relevant company secretarial computer programs (e.g. Profsec, or Greatsoft) will be advantageous.

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