Company Secretarial Specialist

2 months ago

Cape Town, Western Cape, South Africa BDO South Africa Full time
Job Title: Company Secretarial Consultant

BDO South Africa is seeking a highly skilled Company Secretarial Consultant to join our Cape Town office. The successful candidate will have a proven track record in providing effective company secretarial services to Shareholders, Boards, sub-committees, and other governance structures.

Key Responsibilities:
  • Manage a portfolio of company secretarial client entities, maintaining strong relationships with clients.
  • Prepare, consolidate, and circulate Board, Trust, and subcommittee packs ahead of meetings.
  • Participate in board meetings, preparing first drafts of minutes and matters arising.
  • Prepare and review shareholder meetings, circular resolutions, and minutes/resolutions.
  • Liaise with Board/Shareholders, beneficiaries, auditors, bankers, and Lenders (as required).
  • Prepare and file statutory forms with Companies and Intellectual Property Commission (CIPC).
  • Deal with queries on a day-to-day basis from internal teams, Banks, Lenders, auditors, and regulators.
  • Maintain statutory registers and minute books.
  • Update and maintain electronic company registers and statutory records for all companies.
  • Annual general meeting preparation, consolidation, and provision of relevant documents (proxies, MOIs, Notice of AGM, etc).
  • Other ad-hoc administrative duties such as KYC requests.
  • Management of non-executive director fees.
  • General/Ad-hoc governance team support for Company Secretary and Corporate Governance Consultants.
  • Schedule and convene Trust, Board, and subcommittee meetings.
Requirements:
  • LLB/BCom Law or a recognized Company Secretarial Qualification/Corporate Governance Qualification.
  • At least 3-5 years' experience at a listed/holding/large private company or public entity within legal or secretarial or related field.
  • Experience in attending board and subcommittee meetings and working with CIPC and Master of the High Court with respect to Trusts.
  • Ability to communicate with all levels within the business in a clear and articulate manner.
  • At least 3 years' minute drafting skills and excellent attention to detail.
  • Strong Microsoft Office suite skills and Adobe Acrobat Pro.
  • Detailed understanding of Companies Act and the Trust Property Control Act.
  • Fluent in English - this is a prerequisite.
  • Understanding of relevant company secretarial computer programs (e.g. Profsec, or Greatsoft) will be advantageous.

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