HR and Payroll Specialist

1 month ago

Durban, KwaZulu-Natal, South Africa BGA Recruitment Full time
Job Title: HR and Payroll Administrator

This role is responsible for ensuring the smooth and efficient functioning of the human resources and payroll administration functions within the organization.

Key Responsibilities:
  • Accurately process weekly, fortnightly or monthly payroll for employees.
  • Calculate and input employee hours, bonuses, commissions, and deductions.
  • Ensure compliance with tax regulations and other statutory requirements.
  • Address and resolve payroll-related inquiries from employees.
HR Administration:
  • Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System).
  • Assist in the onboarding process, including new hire orientation and documentation.
  • Process employee status changes, such as promotions, transfers, and terminations.
  • Generate employment verification letters and respond to HR-related queries.
Benefits Administration:
  • Administer employee benefits programs, including the group life, income protector & dread disease insurance and any other perks.
  • Assist employees with benefit-related inquiries and concerns.
  • Collaborate with external vendors to ensure seamless benefits administration.
  • Collaborate with international vendors for overseas employees
Compliance:
  • Stay current on HR laws and regulations to ensure compliance.
  • Prepare and submit required reports to government agencies.
  • Assist in HR audits to ensure compliance with company policies and legal requirements.
Recordkeeping:
  • Maintain confidentiality and accuracy of employee records.
  • Manage and organize HR documentation, including personnel files and other relevant paperwork.
  • Support the implementation and maintenance of electronic recordkeeping systems.
  • Maintain training registers for workskills plans
Payroll Accuracy and Efficiency:
  • Ensure timely and accurate processing of payroll to prevent errors and discrepancies.
  • Collaborate with finance to meet budgetary targets and financial goals.
  • Mitigate financial risks by adhering to payroll regulations and tax compliance.
Benefits Administration:
  • Efficiently manage employee benefits programs, contributing to overall compensation satisfaction.
  • Evaluate and recommend cost-effective benefit options to align with budgetary goals.
  • Ensure compliance with regulatory requirements related to benefits
Training and Development:
  • Maintain coordinate professional development programs.
  • Contribute to a skilled and capable workforce that positively impacts business performance.
  • Align training initiatives with organizational goals
Data Security and Confidentiality:
  • Ensure the security and confidentiality of employee data.
  • Mitigate risks associated with data breaches or privacy violations.
  • Adhere to industry standards and legal requirements related to data protection.
BBBEE and Employment Equity
  • Maintain payroll information on digital platforms
  • Maintain Training registers
  • Update Equity comittee minutes and payroll information relevant to BBBEE and Employment Equity
  • Submitt EEA reports annually
  • Maintain and monitor EEA12 equity plan

Requirements:

  • Bachelor's degree in Human Resources, Business Administration, or related field.
  • MS Office (Excel, word, etc)
  • Previous experience in HR and payroll administration.
  • Strong understanding of HR laws, regulations, and compliance requirements.
  • Proficient in using SAGE 300 and payroll software.

CORE Competencies:

  • Driving Customer Value
  • Fostering Collaboration
  • Passion For Results

ROLE Competencies:

  • Accuracy
  • Ensuring efficiency & excellence
  • Planning and organising
  • Communication
  • Decision making
  • Initiating action

Desirable Skills:

  • Excellent attention to detail and organizational skills.
  • Strong communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality.
  • Integrity and trustworthiness.
  • Proactive and solution-oriented mindset.
  • Ability to work independently and collaboratively within a team.
  • Strong analytical and problem-solving skills.
  • Excellent time management skills and ability to meet deadlines.

Working Environment:

  • Ability to work collaboratively in a team environment, fostering positive relationships with colleagues and service providers.
  • A flexible and adaptable mindset, open to learning and incorporating new technologies and methodologies.
  • Alignment with our company values and a commitment to contributing to a positive and inclusive workplace culture.
  • Respectful Communication: Values and practises respectful communication, actively listening to others' ideas and providing constructive feedback, contributing to a supportive and inclusive team culture.

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