Office Coordinator

1 week ago


Cape Town, Western Cape, South Africa Icon Oncology Full time
Job Title: Office Administrator

Icon Oncology is seeking a highly organized and detail-oriented Office Administrator to join our team. As the first point of contact for clients and visitors, you will be responsible for ensuring a positive experience for all.

Key Responsibilities:
  • Administrative and Clerical Management: Oversee daily office operations, including managing access control, clerical tasks, travel arrangements, and coordinating with facilities for a well-maintained environment.
  • Secretarial Support: Assist with diary management, meeting coordination, and social event organization, while handling confidential information with professionalism.
  • Client and Visitor Interaction: Serve as the first point of contact for clients and visitors, providing a professional welcome and managing the reception area.
  • Support to Clinical and Legal Departments: Provide administrative support to the clinical team and Head of Clinical, including distributing agendas, taking meeting minutes, and performing minor legal administrative duties.
  • General Office Management: Monitor and maintain office supply inventory, coordinate with IT for equipment functionality, and assist with onboarding and workstation setup for new employees.
Qualifications and Experience:
  • Education: Grade 12; Business Administration NQF Level 4 or equivalent (preferable).
  • Experience: 3-5 years of experience in a similar role, preferably in a medical reception or within a medical practice/scheme environment.
  • Skills: Excellent verbal and written communication skills, strong organizational and multitasking abilities, proficiency in Microsoft Office Suite, confidentiality in handling sensitive information, and a customer service-oriented, professional demeanor.

The Company's approved Employment Equity plan and targets will be considered as part of the recruitment process aligned to the Groups Employment Equity strategy.



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