Office Administrator

4 weeks ago


Cape Town, Western Cape, South Africa Time Personnel Full time
Job Title: Office Administrator

Are you a highly organized and detail-oriented individual looking for a new challenge? We are seeking a skilled Office Administrator to join our team at Time Personnel.

  • Key Responsibilities:
  • Manage office tasks such as filing, organizing, and updating records.
  • Handle incoming and outgoing correspondence (emails, phone calls, etc.).
  • Manage enquiries assisting clients with their orders.
  • Take client orders both in person, via phone, and email.
  • Enter orders into the system and ensure accurate data entry.
  • Coordinate with production teams to ensure orders are processed efficiently and meet client deadlines.
  • Coordinate delivery schedules with clients.
  • Ensure all necessary paperwork and invoicing are completed for orders being delivered.
  • Manage the process of tracking orders and ensuring timely deliveries.
  • Provide product information, respond to queries, and handle complaints efficiently and professionally.
  • Support sales team in preparing quotations, processing payments, and finalizing orders.
  • Maintain office supplies and ensure the workplace is well-organized.

Requirements:

  • Matric, relevant qualifications highly advantageous.
  • Ability to manage a small office working independently as often the other staff are out on the road.
  • Must have good working track record.
  • Proficient in Word and Excel.
  • Excellent communication skills in both Afrikaans and English.
  • Accuracy and deadline orientated.
  • Self-managed to ensure all work is updated.
  • Ability to take on any ad hoc tasks that are required.
  • Well-presented and well-spoken for customer interactions.

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