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Executive Support Specialist

2 months ago

Cape Town, Western Cape, South Africa adidas Full time
Job Summary

We are seeking a highly skilled and experienced Executive Personal Assistant to provide exceptional support to our Senior Leadership Team Directors. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and maintaining accurate records.

Key Responsibilities
  • Provide comprehensive administrative support to Directors, including general administration, email management, and data entry.
  • Manage Directors' electronic diaries, scheduling meetings, and coordinating appointments.
  • Arrange travel and accommodation for Directors, as well as manage their expenses.
  • Process correspondence, maintain records, and ensure timely responses to incoming mail.
  • Maintain office systems, including data management, filing, and document uploads.
  • Assist Directors in researching and following up on matters within their responsibility.
  • Produce documents, reports, and presentations for Directors.
  • Organize meetings, conferences, and events, ensuring Directors are well-prepared.
  • Prepare agendas, meeting papers, and take minutes.
  • Provide event management support, including venue research, budget management, and logistics.
Requirements
  • Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.
  • A minimum of 5 years proven work experience in an Executive PA position supporting several Directors.
  • Proven track record of managing high-profile company events.
  • Sound experience in executing and managing all logistics around Global/Local visitors/groups.
What We Offer

We offer a dynamic and supportive work environment, competitive salary, and opportunities for professional growth and development.