Administrative Support Specialist
1 month ago
At Edge Personnel, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Killarney Gardens. This exciting opportunity offers a competitive salary of R25 000 – R20 000 NEG.
Job Description:
We are looking for a skilled Office Administrator who will provide an efficient and friendly first point of contact for all visitors, ensure the smooth running of the reception area, and provide administrative assistance to Management, Finance, Operations, and HR.
- Loading new wage employees on system
- Registering employees' finger prints and sending them to the clock
- Completing new employee documentation when required
- Yearly license disks for employees' vehicles
- Keeping record of all operations' stock to ensure sufficient stock levels
- Making copies, scanning or searching for documents
- Assisting with daily duties when assistance is required
- Yearly company vehicle registrations
- Providing office supplies (stationery & kitchen supplies) for staff and maintaining adequate stock levels
- Managing, purchasing, and recording the distribution/collection of Personal Protective Equipment (PPE)
- Registering Tariffs on Pal track – Annual task
- Running relevant Shipping and Intake reports to ensure all documents for the week or finished vessel are received
- Generating pro-forma invoices
- Updating rebate sheets per client per week after invoicing
- Responsible for the claims register
- Creating Workforce – normal and overtime hours on system
- Responsible for managing and controlling office petty cash
- Collecting daily Covid-19 cleaning and sanitizing schedules and maintaining adequate levels of sanitizing stock
- Assisting with collection and completion of vehicle travel records
Receptionist Duties:
We require someone who can answer incoming internal and external telephone calls, filter calls accordingly, take messages, and forward by email. You will also receive visitors in a professional manner, sign visitor books, and direct visitors to the correct staff member. Additionally, you will be responsible for ensuring the reception area is always tidy and presentable, accepting deliveries, distributing as appropriate, arranging couriers, assisting with meeting arrangements, and managing the cleaners.
Requirements:
To be successful in this role, you will need a Matric qualification, a Diploma/Certificate would be advantageous, and a minimum of 2-3 years' experience within a similar role. You must have excellent knowledge of MS Excel, Word, and Outlook, be highly organized and flexible, possess strong numerical skills, and be able to work under pressure.
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Administrative Support Specialist
1 week ago
Killarney Gardens, South Africa Edge Personnel Full timeWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Edge Personnel. As an integral part of our operations, you will be responsible for providing exceptional administrative support to our management, finance, and human resources departments.Key Responsibilities:Loading new employees onto our system
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Administrative Support Specialist
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Killarney Gardens, South Africa Edge Personnel Full timeJob Summary">We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Edge Personnel. This role involves providing administrative assistance to management, finance, operations, and HR departments.About the Role">
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