Executive Assistant for Strategic Operations

14 hours ago

Cape Town, Western Cape, South Africa VHRS Full time

At VHRS, we are seeking a highly skilled and organized Executive Assistant to provide high-level administrative support to our Founders and senior team members. This is an exceptional opportunity to join our dynamic team and contribute to the success of our organization.

About the Role

This role requires a professional with excellent communication skills, the ability to prioritize tasks effectively, and a proactive approach to problem-solving. As an Executive Assistant, you will be responsible for coordinating internal and external communications, managing sensitive matters, and maintaining a daily calendar of meetings and events.

You will also prepare presentations, agendas, reports, and special projects using Microsoft/Apple tools to support organizational objectives. Additionally, you will arrange travel and accommodations for Founders, exhibit excellent communication and time management skills, and function effectively in a high-paced environment.

The ideal candidate should have previous experience in operations and service/support roles, with a proven track record of working with external stakeholders, including clients, customers, and partners. Familiarity with bookkeeping, especially QuickBooks, is preferred, as well as proficiency in Google Workspace, Slack, PowerPoint/InDesign, and Excel.

Key Responsibilities
  • Support all business functions/operations, including HR, Billing/Invoicing/Collections, Payroll, Campaign Reporting, and employee onboarding.
  • Manage sensitive matters with high confidentiality and discretion, especially decisions impacting company operations.
  • Sustain a daily calendar of meetings and events.
  • Prepare presentations, agendas, reports, and special projects using Microsoft/Apple tools to support organizational objectives.
  • Arrange travel and accommodations for Founders.
Requirements
  • Previous experience in operations and service/support roles is required.
  • Experience working with external stakeholders, including clients, customers, and partners.
  • Familiarity with bookkeeping, especially QuickBooks, is preferred.
  • Proven experience with tools such as Google Workspace, Slack, PowerPoint/InDesign, and Excel.
Estimated Salary: $65,000 - $80,000 per year

We offer a competitive salary range based on experience and location. The estimated salary for this role is between $65,000 and $80,000 per year, depending on the qualifications and background of the successful candidate.

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