Administrative Support Specialist
4 days ago
This is an exciting opportunity to join Turner & Townsend as an Administrative Support Specialist. As a key member of our team, you will provide administrative support to our Project Managers and Contract Managers, ensuring the smooth delivery of projects.
Your main responsibilities will include:
- Providing administrative assistance to the PM & CM teams, ensuring that all tasks are completed efficiently and effectively.
- Liaising with project stakeholders during all design and construction stages, ensuring internal systems reflect the status of the project.
- Assisting project managers with preparation of project progress reports, highlighting key milestones and achievements.
- Assisting the project management team with closing out project activities following completion of deliverables.
- Coordinating document control for various projects, maintaining accurate records and ensuring compliance with company policies.
- Maintaining corporate governance, monitoring and executing procedures to ensure high standards are met.
- Managing incoming and outgoing emails and phone calls, responding promptly to queries and requests.
- Coordinating with suppliers for products and services, quotes and delivery, and tracking the use of office supplies.
- Maintaining health and safety records in conjunction with the SHE representative.
- Assisting in event planning and coordination, ensuring seamless execution of events.
To be successful in this role, you will need:
- A relevant qualification in Business Administration (preferably at degree level).
- At least 3 years of experience in office administration, demonstrating exceptional organizational and time management skills.
You will also require excellent oral and written communication skills in English, attention to detail, and problem-solving abilities. Additionally, proficiency in IT and people skills are essential for this role.
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