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Administrative Support Specialist

2 weeks ago

Randburg, Gauteng, South Africa Pangea Professional Services Full time

**Position Overview**

The Pangea Professional Services team is seeking a highly organized and detail-oriented individual to fill the role of Administrative Coordinator. This position plays a vital role in streamlining office operations and supporting executive management.

**Key Responsibilities:**

  1. Provide executive support by managing schedules, arranging meetings, and coordinating travel logistics.
  2. Prepare and edit reports, presentations, and other documents as needed.
  3. Act as the primary point of contact for internal and external communications.
  4. Assist in project management by tracking deadlines and ensuring stakeholders are informed of progress.
  5. Organize and maintain office filing systems and databases, ensuring accurate and up-to-date records.
  6. Manage office supplies inventory and coordinate maintenance for office equipment.
  7. Support the team in other administrative tasks as assigned to enhance overall productivity.

**Health and Safety Responsibilities:

  1. Implement and maintain health and safety policies and procedures.
  2. Conduct regular safety inspections and risk assessments.
  3. Coordinate health and safety training sessions for staff.
  4. Ensure compliance with all relevant health and safety regulations.
  5. Respond to and address any health and safety concerns or incidents promptly.

The ideal candidate will have excellent interpersonal and communication skills, strong organizational and time management skills, and a high level of attention to detail.