Administrative Support Specialist

3 weeks ago


Cape Town, Western Cape, South Africa West Coast Personnel Full time
Job Title: Executive Assistant - CEO Office

The West Coast Personnel is seeking a highly skilled and experienced Executive Assistant to provide dedicated support to the CEO. This is a fast-paced, multifaceted role requiring exceptional attention to detail, strong organisational skills, and the ability to manage competing priorities in a professional environment.

About the Role:
This is an exciting opportunity for a motivated and proactive individual to join our dynamic team as an Executive Assistant. The successful candidate will be responsible for providing administrative support to the CEO, including coordinating travel arrangements, planning events, and managing the CEO's diary and calendar. They will also be responsible for greeting visitors, performing general administrative tasks, and supporting financial tasks such as invoicing and expense tracking.

Key Responsibilities:
* Travel and Accommodation Management: Coordinate and book domestic and international flights, secure hotel accommodations, and organise travel itineraries for the CEO.
* Event and Activity Planning: Plan and arrange holiday excursions, activities, and leisure events as requested.
* Diary and Calendar Management: Efficiently schedule appointments, meetings, and conference calls while managing potential conflicts and ensuring smooth coordination of the CEOs calendar.
* Visitor Liaison: Greet and assist visitors, ensuring a professional and welcoming atmosphere.
* Administrative Support: Perform a variety of general administrative tasks, including typing, filing, document preparation, and office organisation.
* Financial Administration: Support financial tasks, including basic invoicing, tracking of expenses, and assisting with budget-related matters.
* Recruitment Assistance: Aid in interview preparation and provide on-site support during recruitment activities and meetings.

Requirements:
* Proven experience in a secretarial or personal assistant role, with a track record of supporting senior executives.
* Exceptional organisational skills with the ability to multitask and prioritise effectively in a fast-paced environment.
* Strong problem-solving ability, with a proactive, solution-oriented mindset.
* Excellent written and verbal communication skills.
* High degree of professionalism, with the ability to maintain confidentiality and handle sensitive matters with discretion.
* Strong adaptability and willingness to take on new challenges and responsibilities.

Estimated Salary: $60,000 - $80,000 per annum based on location and experience.

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