Supply Chain and Dispatch Coordinator

2 days ago

Pinetown, KwaZulu-Natal, South Africa North Coast Labour Consultants CC Full time

The Supply Chain and Dispatch Coordinator plays a critical role in ensuring the smooth operation of our logistics operations. The ideal candidate will have extensive experience in supply chain management, inventory control, and team leadership. Key responsibilities include developing and implementing efficient inventory management systems, managing stock levels, and optimizing supply chain processes.

Key Responsibilities:

  • Implement efficient inventory management systems to reduce stock losses and improve overall stock accuracy.
  • Develop and maintain accurate inventory records, including tracking stock levels, product movement, and storage locations.
  • Collaborate with cross-functional teams to ensure seamless inventory management across the organization.
  • Identify opportunities for process improvements and implement changes to optimize inventory management processes.
  • Develop and maintain strong relationships with internal stakeholders, including sales, marketing, and customer service teams.
  • Manage and maintain accurate records of inventory, including receipts, shipments, and stock movements.
  • Develop and implement policies and procedures to ensure compliance with food safety regulations and standards.
  • Collaborate with the finance team to develop and maintain accurate inventory valuations and account reconciliations.
  • Develop and maintain strong relationships with external suppliers, including negotiating prices and terms, and resolving any issues or concerns.

Blast Freezer Stock Management:

  • Manage and plan the stock management processes of the Blast freezing process daily.
  • Monitor and ensure that all stock moved from the conveyor belt to pallets or trolleys are completed by-product in accordance with the company SOP.
  • Monitor and ensure all carcasses are loaded and off-loaded as per order demands.
  • Ensure all employees pull the required stock from all designated blast freezers using a pallet jack.
  • Ensure all products are unpacked timeously onto pallets.
  • Ensure all fresh stock is kept by FIFO on the assembly floor.
  • Ensure all Housekeeping duties are maintained at all times.
  • Monitor the movement of chilled products aligned with stock ageing.
  • Ensure all half and quarter pallet jacks are consolidated.
  • Ensure all blast freezers are loaded according to the FIFO system.
  • Minimize the risk of damages.
  • Eliminate any risk in the reworks area and ensure the reworks are managed daily with all Production Supervisors.
  • Manage and implement a preventative maintenance and cleaning schedule

Inventory Management:

  • Administrate the monthly stock take and annual financial stock take.
  • Control all stock movement from production departments.
  • Control all stock movements within the Logistics Warehouse environment.
  • Enforcing the necessary protocols if standards deviate.
  • Investigate, reduce, and eliminate cost center variances ensuring stock accuracy at all times of the internal operations.
  • Control daily stock vs MM stock list.
  • Effectively managing all holding costs including damaged and spoiled goods.

Receiving Stock Management:

  • Managing the receiving process, and implementation of new methods and standards as per Food safety standards.
  • Verification of all documents throughout the receiving process.
  • Ensuring quantities and quality have been received as per the Food Safety Management System ensuring full traceability is available on all products received.
  • Ensure that the Order number is clearly stated on the delivery note or invoice.
  • Regular reporting to the General Manager on variances and discrepancies noted upon receiving.

Vendor Relationship:

  • Maintain a good relationship with internal and external suppliers.
  • Maintain a good relationship with all internal operational departments.
  • Support to the Sales department which includes continuous communication and feedback.
  • Driving Internal Service delivery to all inter-departments.

Safety at the Company:

  • Contribute to a culture of safety.
  • Adhere to all safety rules in the company and area of work.
  • Managing all the Risks of the Logistics department.

Training and Development:

  • Manage and develop a stock management team.
  • Provide assistance and training to colleagues.
  • Ensure all staff are trained as per department IDP's and SOP's
  • PDP plan implementation and managing training and development based on the PDP plan.
  • Succession Planning.

Qualifications and Education Requirements:

  • Grade 12 (Matric) or relevant NQF Level 4 Qualifications.
  • 3-5 Years' experience as a Logistics Manager/Warehouse Manager will be an advantage.
  • SC /Diploma in Logistics/Supply chain/Inventory or related field advantageous.
  • Exposure in the meat industry will be an advantage.

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