Administrative Support Specialist

2 months ago


Cape Town, Western Cape, South Africa Old Mutual Full time

Job Summary

This role is accountable for providing operational support by performing a range of administrative tasks within the Properties department at Old Mutual.

Key Responsibilities

  • Day-to-day administrative tasks in the Properties department, ensuring seamless operations and efficient service delivery.
  • Provide operational and administrative support to the Head of Properties, contributing to the success of the team.
  • Assist the Leasing team with gathering and processing landlord vetting via the internal Old Mutual Finance vetting team, ensuring compliance and accuracy.
  • Support the Properties management team with processing Adhoc quotations and Invoices via the OMF Finance and procurement team, maintaining financial integrity.
  • Minute taking of operational and management meetings, ensuring accurate records and effective communication.
  • Assist the Management team to keep records and gather Client Mandates, maintaining confidentiality and data security.
  • Support the Properties management team with developing and implementing employee wellbeing initiatives, promoting a positive work environment.

Personal Effectiveness

  • Accountable for service delivery through own efforts, demonstrating a commitment to excellence.
  • Individually accountable for managing own time, tasks, and output quality for periods of up to a year, ensuring productivity and efficiency.
  • Makes increased contributions by broadening individual skills, staying up-to-date with industry trends and best practices.
  • Collaborates effectively with others to achieve personal results, fostering a culture of teamwork and collaboration.

Requirements

  • Grade 12
  • NQF 6 to 7 qualification
  • MDA or MRI Horizon skills
  • Jira skills will be advantageous
  • Minimum 3 years experience in operational specialists or similar roles, ideally in the property sector
  • Proficient in Microsoft packages i.e. Word/Excel and PowerPoint


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