Administrative Support Specialist
2 months ago
Job Summary
This role is accountable for providing operational support by performing a range of administrative tasks within the Properties department at Old Mutual.
Key Responsibilities
- Day-to-day administrative tasks in the Properties department, ensuring seamless operations and efficient service delivery.
- Provide operational and administrative support to the Head of Properties, contributing to the success of the team.
- Assist the Leasing team with gathering and processing landlord vetting via the internal Old Mutual Finance vetting team, ensuring compliance and accuracy.
- Support the Properties management team with processing Adhoc quotations and Invoices via the OMF Finance and procurement team, maintaining financial integrity.
- Minute taking of operational and management meetings, ensuring accurate records and effective communication.
- Assist the Management team to keep records and gather Client Mandates, maintaining confidentiality and data security.
- Support the Properties management team with developing and implementing employee wellbeing initiatives, promoting a positive work environment.
Personal Effectiveness
- Accountable for service delivery through own efforts, demonstrating a commitment to excellence.
- Individually accountable for managing own time, tasks, and output quality for periods of up to a year, ensuring productivity and efficiency.
- Makes increased contributions by broadening individual skills, staying up-to-date with industry trends and best practices.
- Collaborates effectively with others to achieve personal results, fostering a culture of teamwork and collaboration.
Requirements
- Grade 12
- NQF 6 to 7 qualification
- MDA or MRI Horizon skills
- Jira skills will be advantageous
- Minimum 3 years experience in operational specialists or similar roles, ideally in the property sector
- Proficient in Microsoft packages i.e. Word/Excel and PowerPoint
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