Administrative Support Specialist

2 months ago


Cape Town, Western Cape, South Africa West Coast Personnel Full time
Administrative Support Specialist

We are seeking a highly organized and proactive Administrative Support Specialist to support the smooth operation of our team at West Coast Personnel. The ideal candidate will provide administrative assistance, ensuring excellent service to our stakeholders.

Key Responsibilities:

  • Reception and General Duties: Serve as the first point of contact, manage general office tasks, and maintain a welcoming environment.
  • Supplier and Maintenance Management: Handle supplier communications, coordinate maintenance requests, and ensure operational efficiency.
  • Market and Event Coordination: Support market and event coordination, including occasional evening and weekend work.
  • Stationery and Stock Management: Assist with stationery inventory and stocktaking.
  • Parent and Staff Queries: Address queries received via various platforms and provide administrative support to staff and learners.
  • Financial Management: Manage petty cash, process cash receipts, and assist with wages and debtors.
  • Social Media Updates: Maintain and update social media platforms as needed.
  • Enrollment and Applications: Assist with new enrollment inquiries, transport and aftercare applications, and manage transport routes.
  • Support for Educators: Provide administrative support to teachers and assist student teachers as required.

Working Hours:

  • Alternating shifts of 07:00 16:00 and 07:30 16:45.

Requirements:

  • Proven experience in an administrative role.
  • Strong organizational and multitasking skills.
  • Excellent communication abilities via various platforms.
  • Basic financial management skills.
  • Flexibility to work evenings and weekends when necessary.


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