Company Secretary Role

24 hours ago

Johannesburg, Gauteng, South Africa AJ Personnel Full time
About the Role:

We are seeking an experienced Company Secretary to join our team at AJ Personnel. This role is ideal for someone who has a strong background in corporate governance, compliance, and risk management. The successful candidate will be responsible for ensuring the company's compliance with relevant legislation, regulations, and best practices.

The ideal candidate will have a Bachelor's Degree in Law (LLB) and/or Business Administration CA (SA), as well as a professional qualification such as Chartered Secretary (ICSA) at the Chartered Institute of Company Secretaries (CIS) or working towards one. They will also have 5-10 Years' experience as a Company Secretary required and extensive knowledge of the Companies Act and other relevant legislation.

Responsibilities:
  • Develop an annual meeting plan for Board, Committee, and Annual General meetings
  • Prepare notices for Board, Shareholder & AGMs, including agendas, proxies, and circulation.
  • Attend board meetings and take accurate minutes
  • Implement Board decisions and instructions
  • Identify and advise the Board on potential corporate governance risks and best practices
  • Stay abreast of industry developments, regulatory and legislative changes in relation to corporate governance
  • Coordinate the company's corporate governance practices, ensuring alignment with the principles outlined in the King IV report on corporate governance
  • Provide secretariat support to Board Committees (Audit Committee, Remuneration Committee, Nomination Committee)
  • Submit annual returns to the CIPC & register companies and file all changes with the CIPC (appointments, resignations, change of addresses, etc.)
  • Prepare share certificates and maintain share registers for all Companies in the Group
  • Provide support for transactions (particularly M&A) in terms of due diligence and prepare
  • Ensure that any failure to comply with relevant legislation is reported as required
  • Identify and manage compliance risks and potential legal issues facing the company
  • Monitor all legislative, regulatory, and corporate governance developments that might affect the company's operations
  • Draft and update the Delegation of Authority document
  • Provide technical expertise, conduct research, and provide guidance on standard company secretarial practices
  • Coordinate and oversee the company's investor relations
  • Identify and manage conflicts of interest for Directors
  • Respond to general queries in relation to Board Committees, FICA, SARS, BBBEE verification, and Auditor queries
  • Facilitate internal collaboration with other departments or individuals to ensure the efficient administration of the company
  • Assist the General Counsel with legal administration when required to ensure the smooth running of the Legal Department
  • Support and assist with internal and external audit items related to areas of their operation, including board governance, compliance with the Companies Act, and statutory records

About Us:

AJ Personnel is a leading recruitment agency specializing in corporate governance, compliance, and risk management roles. We pride ourselves on providing exceptional service to our clients and candidates. Our team of experts has years of experience in the field and is dedicated to finding the best talent for our clients.

Our mission is to provide innovative recruitment solutions that meet the evolving needs of our clients and candidates. We strive to build long-term relationships with our clients and candidates based on trust, respect, and open communication.

We believe that our employees are our greatest asset, and we invest in their growth and development to ensure they have the skills and knowledge needed to excel in their roles. Join us in our mission to make a positive impact in the corporate governance, compliance, and risk management community.

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