Auction Operations Coordinator

4 weeks ago


Cape Town, Western Cape, South Africa Unframed People Services (pty) LTD Full time

Our client, Unframed People Services (pty) LTD, is seeking a highly organized and detail-oriented Auction Coordinator to support all operations in their office.

Key qualities for success in this role include effective time management, efficient prioritization, and strong organizational skills in a fast-paced environment.

Responsibilities:

Legal

  • Timely and accurate uploading of legal documents for properties.
  • Contract execution on Auction Day.
  • Auction Administration and management.
  • Approving bidder documents in the lead up to and on Auction Day.
  • Adding Deposit payments received to the CRM system.
  • Approving bidders to bid.
  • Providing assistance with Enquiries via phone and email.
  • Assisting Agents with uploading images to the photography portal if required.
  • Notifying bidders of auction outcomes.
  • Participating in pre- and post-auction calls.

Finance

o Client account management:

  • Monitoring client accounts
  • Assisting with the allocation of payments and adding them to the CRM.
  • Liaising with bidders and the sales team to ensure bidder deposits are paid.
  • Liaising with attorneys and setting up attorney payments.
  • Managing refunds for unsuccessful bidders.

o Sales invoicing/statements:

  • Ensuring accurate and timely sales invoices and statements are sent to the necessary parties.

o Debtors:

  • Minimizing debtors and ensuring timely payment by liaising with attorneys and private individuals.

Requirements:

  • Minimum 2-year administrative experience
  • General knowledge of Microsoft Office
  • Advanced Excel skills
  • General knowledge of property search platforms (not a requirement)

Only applicants with relevant experience will be considered.

You may consider your application unsuccessful if you do not hear back from us in 7 days after the closing date.



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