Auction Operations Coordinator
4 weeks ago
Our client, Unframed People Services (pty) LTD, is seeking a highly organized and detail-oriented Auction Coordinator to support all operations in their office.
Key qualities for success in this role include effective time management, efficient prioritization, and strong organizational skills in a fast-paced environment.
Responsibilities:
Legal
- Timely and accurate uploading of legal documents for properties.
- Contract execution on Auction Day.
- Auction Administration and management.
- Approving bidder documents in the lead up to and on Auction Day.
- Adding Deposit payments received to the CRM system.
- Approving bidders to bid.
- Providing assistance with Enquiries via phone and email.
- Assisting Agents with uploading images to the photography portal if required.
- Notifying bidders of auction outcomes.
- Participating in pre- and post-auction calls.
Finance
o Client account management:
- Monitoring client accounts
- Assisting with the allocation of payments and adding them to the CRM.
- Liaising with bidders and the sales team to ensure bidder deposits are paid.
- Liaising with attorneys and setting up attorney payments.
- Managing refunds for unsuccessful bidders.
o Sales invoicing/statements:
- Ensuring accurate and timely sales invoices and statements are sent to the necessary parties.
o Debtors:
- Minimizing debtors and ensuring timely payment by liaising with attorneys and private individuals.
Requirements:
- Minimum 2-year administrative experience
- General knowledge of Microsoft Office
- Advanced Excel skills
- General knowledge of property search platforms (not a requirement)
Only applicants with relevant experience will be considered.
You may consider your application unsuccessful if you do not hear back from us in 7 days after the closing date.
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