Operations Coordinator

4 weeks ago


Cape Town, Western Cape, South Africa RareCruit (Pty) Ltd Full time

We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at RareCruit (Pty) Ltd. As an Operations Coordinator, you will be responsible for maintaining financial records, handling accounts and receivables, and assisting in the overall financial management of the organization.

Key Responsibilities:

  • Operations:
    • Manage office and facilities to ensure smooth day-to-day operations, maintain facility maintenance, and optimize office space.
    • Oversee office supply levels, equipment maintenance, and timely replenishment of resources.
    • Manage relationships with vendors, negotiate contracts, and track performance of vendors for office supplies and events.
    • Analyze, document, and improve workflows across departments to enhance efficiency and reduce costs.
    • Assist with budget preparation and monitor spending for operations and events.
    • Maintain adherence to safety protocols and conduct risk audits.
    • Provide administrative support, including scheduling, travel arrangements, and onboarding assistance.
    • Track performance metrics and prepare reports on operational and financial activities.
  • Events:
    • Organize and execute marketing and company events, ensuring smooth logistics.
    • Collaborate with vendors, manage event logistics, and oversee event marketing efforts.
    • Prepare feedback and reports for continuous improvement of future events.

Requirements:

  • 2+ years of experience in operations, event coordination, or a related role.
  • Proven ability to manage projects and vendors.
  • Knowledge of workplace safety and compliance.
  • Proficient in Microsoft Office and event planning tools.


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