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Receptionist Technology Assistant

2 months ago

Cape Town, Western Cape, South Africa Origin Financial Group Full time
Job Title: Receptionist Technology Assistant

We are seeking a highly organized and efficient individual to join our team at Origin Financial Group. As a Receptionist Technology Assistant, you will be the first point of contact for our clients and visitors, providing outstanding customer service and performing various administrative tasks to ensure the smooth operation of our office.

Key Responsibilities:
  • Assist the Executive Technology with administrative and IT duties.
  • Greet and welcome visitors in a professional and friendly manner.
  • Answer screen and direct incoming phone calls.
  • Manage the reception area ensuring it is clean and presentable at all times.
  • Assist with scheduling and coordinating meetings and appointments.
  • Handle incoming and outgoing mail and deliveries.
  • Maintain and update office records including contact lists and employee directories.
  • Provide administrative support to various departments as needed.
  • Assist with the preparation of documents, reports, and presentations.
  • Monitor office supplies and place orders when necessary.
  • Assist with onboarding new employees and orienting them to office procedures and policies.
Requirements:
  • High school diploma or equivalent; additional qualifications in office administration are a plus.
  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficient in Google Office Suite and/or MS Office.
  • Strong IT skills are an advantage.
  • Experience and ability to operate the WorkPool system is advantageous.
  • Strong verbal and written communication skills.
  • Excellent organizational and multitasking abilities.
  • Professional attitude and appearance.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent interpersonal skills and customer service orientation.
  • Ability to work independently and as part of a team.
Competencies:
  • Attention to detail and quality focus.
  • High levels of drive, energy, and enthusiasm.
  • Effective time management and organizational skills.
  • Ability to manage conflict and handle stressful situations calmly and professionally.
Benefits:

The position offers competitive remuneration packages with company benefits, a fast-paced work environment, and employee recognition initiatives.