Business Operations Coordinator
4 weeks ago
We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team in George, Western Cape.
The ideal candidate will be responsible for providing administrative support to staff and management, handling correspondence, scheduling appointments, and managing office communications.
Main Responsibilities:
- Provide administrative support to staff and management
- Handle correspondence, scheduling appointments, and manage office communications
- Organize and maintain company records, filing systems, and databases
- Order, track, and maintain office supplies and equipment inventory
- Address inquiries, manage phone calls, and assist visitors in a professional manner
- Arrange meetings, manage calendars, and coordinate company events or travel arrangements
- Ensure adherence to company policies and assist with compliance requirements
- Generate reports and presentations for management as needed
- Assist with onboarding new staff, maintaining employee records, and handling payroll or timesheet submissions
- Manage petty cash and oversee office-related expenditures
- Prepare and send invoices to customers
- Monitor and follow up on outstanding accounts to ensure timely payment
- Resolve customer queries and disputes regarding invoices or statements
- Achieve accurate allocation of payments received to the appropriate accounts
- Generate and maintain reports on overdue accounts and collection activities
- Reconcile accounts receivable ledgers to ensure accuracy
- Verify and process invoices from suppliers
- Schedule and prepare payments to creditors
- Ensure all expenses are recorded accurately in the accounting system
- Communicate with suppliers to resolve discrepancies or disputes
- Perform monthly reconciliations of supplier accounts
- Assist in monitoring budgets and flagging potential overspending
To be successful in this role, you will need:
- MATRIC QUALIFICATION
- A qualification in Finance or Administration is advantageous
- Computer literate (Windows, Word, Outlook, and Excel intermediate level)
- Strong communication and administration skills
- Friendly demeanor and excellent communication abilities
- Attention to detail
- Good numerical skills
- Ability to cope with pressure
We offer a competitive salary package, commensurate with experience. If you have a passion for administration and customer service, please apply online at Sydsen Careers Portal. Only experienced candidates will be considered.
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