Document Management Assistant
3 days ago
We are seeking a skilled and detail-oriented Document Management Assistant to join our team at AJ Personnel.
Key Responsibilities- Document Scanning and Indexing: Scan, upload, and index paper documents into the DocuWare system to ensure efficient document management.
- Filing System Maintenance: Maintain both physical and digital filing systems to guarantee easy accessibility of documents.
- Document Archiving: Archive older documents in compliance with company retention policies and regulatory requirements.
- Document Verification: Review and verify document accuracy before final archiving.
- Confidential Document Disposal: Ensure that documents identified for disposal are shredded in accordance with company policies and data protection regulations.
- Schedule Management: Maintain a schedule for periodic document destruction as outlined in the document retention policy.
- Quality Assurance: Perform quality assurance checks on scanned documents to ensure data integrity.
- Compliance and Collaboration: Ensure that document handling, archiving, and shredding processes comply with company policies and legal requirements for data retention and confidentiality. Work closely with various departments to guarantee timely storage and disposal of critical documents.
- Document Retrieval Support: Assist with document retrieval requests from other departments as needed.
- A minimum of Grade 12 education.
- Certification in records management or archival science is advantageous.
- Previous experience in document management or clerical roles, especially working with document management systems like DocuWare.
- Proficiency in MS Office Suite.
We offer a competitive salary range of R250,000 - R350,000 per annum, depending on experience.
This role presents an excellent opportunity to develop your skills in document management and work in a dynamic environment.
AJ Personnel is fully POPIA compliant and adheres to all applicable laws and regulations.
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