Document Management Assistant

3 days ago


Johannesburg, Gauteng, South Africa AJ Personnel Full time
About the Role

We are seeking a skilled and detail-oriented Document Management Assistant to join our team at AJ Personnel.

Key Responsibilities
  • Document Scanning and Indexing: Scan, upload, and index paper documents into the DocuWare system to ensure efficient document management.
  • Filing System Maintenance: Maintain both physical and digital filing systems to guarantee easy accessibility of documents.
  • Document Archiving: Archive older documents in compliance with company retention policies and regulatory requirements.
  • Document Verification: Review and verify document accuracy before final archiving.
  • Confidential Document Disposal: Ensure that documents identified for disposal are shredded in accordance with company policies and data protection regulations.
  • Schedule Management: Maintain a schedule for periodic document destruction as outlined in the document retention policy.
  • Quality Assurance: Perform quality assurance checks on scanned documents to ensure data integrity.
  • Compliance and Collaboration: Ensure that document handling, archiving, and shredding processes comply with company policies and legal requirements for data retention and confidentiality. Work closely with various departments to guarantee timely storage and disposal of critical documents.
  • Document Retrieval Support: Assist with document retrieval requests from other departments as needed.
Requirements
  • A minimum of Grade 12 education.
  • Certification in records management or archival science is advantageous.
  • Previous experience in document management or clerical roles, especially working with document management systems like DocuWare.
  • Proficiency in MS Office Suite.
What We Offer

We offer a competitive salary range of R250,000 - R350,000 per annum, depending on experience.

This role presents an excellent opportunity to develop your skills in document management and work in a dynamic environment.

AJ Personnel is fully POPIA compliant and adheres to all applicable laws and regulations.


  • Document Manager

    4 weeks ago


    Johannesburg, Gauteng, South Africa TalentCru Full time

    We are seeking a highly organized and detail-oriented Document Manager to join our team at TalentCru. In this role, you will be responsible for managing the company's documentation processes, ensuring that all documents are properly stored, tracked, and distributed to relevant stakeholders. The ideal candidate will also ensure compliance with internal and...


  • Johannesburg, Gauteng, South Africa TalentCru Full time

    TalentCru is seeking an experienced Document Controller to manage our documentation processes.Job Description:We are looking for a highly organized and detail-oriented individual to join our team. As a Document Controller, you will be responsible for ensuring all documents are properly stored, tracked, and distributed to relevant stakeholders.Familiarity...


  • Johannesburg, Gauteng, South Africa EDF Renewables Full time

    Job Description:EDF Renewables is seeking a highly skilled Project Document Manager to join our team. The successful candidate will be responsible for ensuring the smooth flow and traceability of project documentation.**Key Responsibilities:**Manage user access to the document management systemEnsure good communication, change management, and support to...


  • Johannesburg, Gauteng, South Africa TalentCru Full time

    We are seeking a highly organized and detail-oriented Document Controller to manage our company's documentation processes.Key Responsibilities:Document Management: Manage and maintain all company documents, ensuring they are up-to-date, accessible, and properly stored throughout the project lifecycle.Organization and Categorization: Organize and categorize...


  • Johannesburg, Gauteng, South Africa TalentCru Full time

    **Job Title:** Document ControllerTalentCru is seeking a highly organized and detail-oriented Document Controller to manage the company's documentation processes. This role involves ensuring all documents are properly stored, tracked, and distributed to relevant stakeholders.**Key Responsibilities:Manage and maintain all company documents, ensuring they are...


  • Johannesburg, Gauteng, South Africa Unique Personnel Ltd Full time

    Job Title: Document ControllerJob SummaryWe are seeking a highly organized and detail-oriented Document Controller to join our team at Unique Personnel Ltd. The successful candidate will be responsible for ensuring the accurate and timely processing of documents, maintaining a centralized document control system, and ensuring compliance with regulatory...


  • Johannesburg, Gauteng, South Africa Unique Personnel Ltd Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Document Management Specialist to join our team at Unique Personnel Ltd.About the RoleThis is an exciting opportunity to work in a dynamic environment where you will be responsible for ensuring the accuracy and timeliness of document processing, maintenance, and retrieval. As a Document...


  • Johannesburg, Gauteng, South Africa EDF Renewables Full time

    Job Title: Project Document ControllerAt EDF Renewables, we are seeking a highly skilled and experienced Project Document Controller to join our team. As a key member of our project administration team, you will be responsible for ensuring the smooth flow and traceability of project documentation.Key Responsibilities:Manage user access to the Document...


  • Johannesburg, Gauteng, South Africa EDF Renewables Full time

    Job DescriptionAbout the RoleWe are seeking a highly skilled Document Control Lead to join our team at EDF Renewables.Key ResponsibilitiesManage user access to the Document Management System and ensure compliance with document management processes.Liaise with the IT Department for the implementation of relevant evolutions/improvements of the Document...


  • Johannesburg, Gauteng, South Africa Fempower Personnel Full time

    Fempower Personnel is a leading staffing agency that provides top talent to various industries. We are seeking a highly skilled Document Controller to join our team.Estimated Salary: $80,000 - $110,000 per yearAbout the Job:We are looking for a detail-oriented individual who can ensure the integrity and accessibility of company data by overseeing the...

  • Document Controller

    3 weeks ago


    Johannesburg, Gauteng, South Africa Unique Personnel Ltd Full time

    Job TitleDocument ControllerAbout the RoleUnique Personnel Ltd is seeking a highly organized Document Controller to join our team. As a key member of our administration department, you will be responsible for ensuring the accurate and timely processing of documents, maintaining a centralized document control system, and implementing document control...


  • Johannesburg, Gauteng, South Africa Capital Recruit Full time

    Job Title: Legal TypistA multi-disciplined law practice in South Africa is seeking a skilled Legal Typist to join their team. As a vital part of the legal team, this role requires strong typing skills, attention to detail, and the ability to meet deadlines in a fast-paced environment.Key Responsibilities:Accurately and efficiently transcribe dictated legal...


  • Johannesburg, Gauteng, South Africa Insphired Full time

    At Insphired, we are seeking a highly skilled and detail-oriented Document Verification Specialist to join our team. As a key member of our verification process, you will play a critical role in ensuring the accuracy and integrity of our documentation.Job OverviewThe successful candidate will be responsible for performing document verifications, online bank...


  • Johannesburg, Gauteng, South Africa Unique Personnel Ltd Full time

    Job Title: Document Control SpecialistJob Summary:We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at Unique Personnel Ltd. The successful candidate will be responsible for ensuring the accurate and timely processing of documents, maintaining a centralized and organized document control system, and ensuring...


  • Johannesburg, Gauteng, South Africa Unique Personnel Ltd Full time

    Job SummaryThe successful candidate will be responsible for ensuring the accurate and timely processing of documents, including creation, review, approval, distribution, and archiving. They will maintain a centralized and organized document control system to facilitate quick retrieval and version control.Key ResponsibilitiesImplement and enforce document...


  • Johannesburg, Gauteng, South Africa Fempower Full time

    Fempower seeks an experienced Document Controller to manage the integrity and accessibility of company data by overseeing the Documentation Management System (DMS) and implementing robust data management practices across all disciplines.Responsibilities:Adhere to and enforce compliance to regulatory requirements, including data privacy and protection...


  • Johannesburg, Gauteng, South Africa Kontak Recruitment Full time

    Financial Management AssistantWe are seeking a detail-oriented and organized individual to assist our team with financial management tasks.The ideal candidate will have a solid background in financial management, particularly in financial recording, bank reconciliation, VAT preparation, and handling customer and supplier invoices.Key Responsibilities:Manage...

  • POD Clerk

    5 days ago


    Johannesburg, Gauteng, South Africa Labourtek Pty Ltd Full time

    We are seeking a skilled POD Clerk to join our team at Labourtek Pty Ltd in Gauteng. As a key member of our operations team, you will be responsible for managing and controlling Proof of Delivery documents, ensuring all documentation is accurately handled and managed.This role requires strong administrative skills, with a focus on attention to detail,...


  • Johannesburg, Gauteng, South Africa NTT Data Full time

    Job DescriptionWe are seeking a highly organized and analytical Project Management Administrator to join our team at NTT Data.The ideal candidate will have experience with project management software, including JIRA and Confluence. They will be responsible for monitoring project progress, creating status reports, and facilitating communication between...


  • Johannesburg, Gauteng, South Africa Riseup Management Full time

    Riseup Management Senior Sales Executive RoleAbout the RoleWe are seeking a highly skilled and experienced Senior Sales Executive to join our team at Riseup Management. The ideal candidate will have a strong background in sales, excellent communication skills, and a proven track record of success in driving sales growth.Key ResponsibilitiesPromote sales,...