Project Document Manager

3 days ago

Johannesburg, Gauteng, South Africa EDF Renewables Full time

Job Description:

EDF Renewables is seeking a highly skilled Project Document Manager to join our team. The successful candidate will be responsible for ensuring the smooth flow and traceability of project documentation.

**Key Responsibilities:**

  • Manage user access to the document management system
  • Ensure good communication, change management, and support to project team members and contractors regarding document management processes and tools
  • Liaise with IT Department for the implementation of relevant evolutions/improvements of the document management system
  • E nsure the accessibility and quality of project documentation on dedicated tools
  • Coordinate the transfer process of documentation with relevant parties (including reception, dispatch, follow-up, and quality control)
  • Record, follow-up, and reporting of KPIs as well as other statistics measuring the quality of document management
  • Provide relevant input for project reporting (including physical progress associated with documentation)
  • Single point of contact (if not delegated to the work package document controller) for contractors on all issues related to project document management processes

**Documentation Management:**

  • Ensure the project document management system is operational and can be used by all relevant parties
  • Implement the company SharePoint filing structure for project document management and exchange requirements for contractors
  • Administer the Electronic Document Management System (EDMS) provided by EDFR, and ensure compliance with EDMS for all relevant correspondence, transmittals, and archiving for the project
  • Set up filters, reports, and administer the EDMS system, and provide training to project team members and contractors as directed

**Documentation Control and Archiving:**

  • Ensure that all documents are properly archived and stored within the EDF-RE SharePoint system to comply with company storage requirements
  • Control and archive all construction documents, including site design changes, as-built drawings, safety audits, inspection forms, certifications, construction schedules, site acceptance test, transmittal of documents to and from BOP, WTG, PV subcontractor

**Project Administration Support:**

  • Ensure timely collection of required documents from contractors and coordinate with their document controllers for efficient contractor management
  • Support and assist the project team and commercial team with supporting document compilation for project milestone payment claims

**Communication and Reporting:**

  • Effectively communicate company values and objectives
  • Support internal team with reporting and preparation of external reporting to the client

**Health and Safety Responsibilities:**

The position holder must understand health and safety risks involved in work activities and apply controls needed to manage those risks to acceptable levels.

**Estimated Salary:** $80,000 - $110,000 per annum based on experience and qualifications.

**Qualifications and Certifications:**

A tertiary qualification (Diploma or certificate) in administration or equivalent. Minimum Grade 12.

**Relevant Experience:**

Minimum 5 years' work experience as a Project Document Controller on construction projects. Exposure and knowledge of renewables project execution will be an added advantage.

**Competencies:**

  • Proactive, with high level of entrepreneurship, energy level, and motivation
  • Team worker with sense of the common good
  • Detail-oriented – able to follow up on details, monitor, and report on progress
  • Good communication skills – reliable and trustworthy
  • High social and intercultural competence
  • Above-average report writing skill, with good spelling and grammar acumen
  • Analytical thinking with focus on customer and goal achievement
  • Speaks and writes English fluently. Good knowledge of another language is an advantage.

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