Document Management Specialist

4 days ago


Johannesburg, Gauteng, South Africa TalentCru Full time

TalentCru is seeking an experienced Document Controller to manage our documentation processes.

Job Description:

We are looking for a highly organized and detail-oriented individual to join our team. As a Document Controller, you will be responsible for ensuring all documents are properly stored, tracked, and distributed to relevant stakeholders.

  • Familiarity with document control or administrative roles is required.
  • You should have strong organizational skills and a keen eye for detail.
  • Ability to work independently and collaborate with diverse teams is essential.
  • Proficiency in document management systems and software is necessary.
  • Understanding of regulatory compliance and standards is crucial.
  • Excellent communication and interpersonal skills are required.
Responsibilities:
  • Manage and maintain all company documents, ensuring they are up-to-date and accessible throughout the project lifecycle.
  • Organize and categorize documents for easy retrieval and distribution to relevant stakeholders.
  • Ensure all documents comply with internal and external regulations and standards.
  • Track and manage document versions, archiving or destroying obsolete documents as needed.
  • Liaise with different departments to ensure documents are distributed and filed correctly, both internally and externally.
  • Support project teams with document-related activities, ensuring proper documentation during project lifecycles.
  • Implement and maintain a document control system, ensuring a smooth workflow for document management.
  • Assist with audits and ensure compliance with document standards during internal and external audits.
  • Comply with all governance, safety, health, environment, risk, and quality (SHERQ) requirements.
  • Respond to requests for information and documentation in a timely manner.
  • Ensure confidentiality and security of sensitive documents.

The estimated salary for this role is $60,000 - $80,000 per year, depending on experience.



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