Frontline Administrator/receptionist

6 months ago


Cape Town, South Africa Black Pen Recruitment Full time

Our Client is a South African Defence and Aerospace company that offers turnkey defence solutions in Air, Land and Sea systems. They are a key defence solution provider to over 56 countries worldwide. They value continuous improvement, development and revision, making their company a dynamic and innovative force in the defence industry.

**Job Type**: Full Time | On-site

**Requirements**:
NQF Level 5 in Business or Office Management

Valid Drivers license

Prior experience as a receptionist or as a PA (advantageous)

Consistent, professional dress code and well-groomed appearance is important

Well spoken and interacting with internal and external stakeholders

Excellent written and verbal communication skills

Good time management skills

Experience with administrative procedures

Able to contribute positively as part of a team

Executing delegated tasks and render assistance to others as required

Maintain frontline desk (knowledge of whereabouts and movements of persons; access control of company assets)

**Responsibilities**:
Greet clients and visitors with a positive, professional, helpful attitude

Assisting clients in finding their way around the office

Checking that visitors have completed the required Non-Disclosure Agreement document
Helping maintain workplace security by issuing, checking, and collecting visitor tags as necessary and maintaining visitor logs
Assisting with a variety of administrative tasks including copying, taking minutes of meetings and making travel plans

Preparing meeting and facilitating training rooms

Answering phones in a professional manner, and routing calls as necessary;
Taking and conveying of messages accurately

Assisting colleagues with administrative tasks

Answering, forwarding, and screening phone calls

Sorting and distributing mail

Provide excellent customer service

Scheduling appointments

Performing ad-hoc administrative duties
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- Black Pen Recruitment is a global recruitment agency that targets European, African and American Markets with headquarters based in Malta (Europe) and Cape Town (South Africa).



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