Frontline Administrator/receptionist
6 months ago
Our Client is a South African Defence and Aerospace company that offers turnkey defence solutions in Air, Land and Sea systems. They are a key defence solution provider to over 56 countries worldwide. They value continuous improvement, development and revision, making their company a dynamic and innovative force in the defence industry.
**Job Type**: Full Time | On-site
**Requirements**:
NQF Level 5 in Business or Office Management
Valid Drivers license
Prior experience as a receptionist or as a PA (advantageous)
Consistent, professional dress code and well-groomed appearance is important
Well spoken and interacting with internal and external stakeholders
Excellent written and verbal communication skills
Good time management skills
Experience with administrative procedures
Able to contribute positively as part of a team
Executing delegated tasks and render assistance to others as required
Maintain frontline desk (knowledge of whereabouts and movements of persons; access control of company assets)
**Responsibilities**:
Greet clients and visitors with a positive, professional, helpful attitude
Assisting clients in finding their way around the office
Checking that visitors have completed the required Non-Disclosure Agreement document
Helping maintain workplace security by issuing, checking, and collecting visitor tags as necessary and maintaining visitor logs
Assisting with a variety of administrative tasks including copying, taking minutes of meetings and making travel plans
Preparing meeting and facilitating training rooms
Answering phones in a professional manner, and routing calls as necessary;
Taking and conveying of messages accurately
Assisting colleagues with administrative tasks
Answering, forwarding, and screening phone calls
Sorting and distributing mail
Provide excellent customer service
Scheduling appointments
Performing ad-hoc administrative duties
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- Black Pen Recruitment is a global recruitment agency that targets European, African and American Markets with headquarters based in Malta (Europe) and Cape Town (South Africa).
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