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Personal Assistant
4 weeks ago
You will be responsible for but not limited to:
Full minute-taking of all meetings
Arranging of meetings and preparation of reports
Assisting with arranging flights and accommodation as requested
Experience and/ or in Minute Taking with excellent command of the English language
Schedule internal and external appointments for the General Manager and Director as and when requested
Ensure all appointments are captured in the Director’s diary and electronic calendar
Management of internal and external meetings (rescheduling when necessary and providing relevant materials prior to the meeting)
Constant on time reminders for meetings to staff and clients
Coordinate client and staff meetings where necessary
Draft letters and documentation as and when requested
Handle couriers of confidential documents from Attorneys and Conveyancers
Assist in arranging all air tickets, accommodation, and car hire for the General Manager and Director when and if required
Order office stationery
Order and provide refreshments for meetings and guests, monthly as requested
Purchasing ad hoc items as and when necessary
Always ensure sufficient office supplies and consumables
Organize catering for company meetings and events, as required
Meet and greet all visitors of seniority and those with appointments
Ensure all office systems are maintained and functional
Ensure all filing is accurate and up to date constantly send consistently update all employee and management files
Ensure safe storage of all confidential documents
Full minute taking function and compilation of minutes for all meetings
Manage cleaning staff and maintain cleanliness and orderliness of the office
**Requirements Education**:
Grade 12/ Matric
Diploma / Certificate Secretarial / Administration
Knowledge of MS Office (Word, Excel, PowerPoint & Outlook) & experience with the MDA System will be adv.
Must be proficient in handling office equipment, including: laptops, printers and phones
5 Years of related experience in an office environment within the property / rental industry
Own reliable transport
**Skills**:
Must pay attention to detail
Excellent typing skills with speed and accuracy
Excellent minute taking skills
Ability to enter data accurately and check and correct errors
Ability to prioritize tasks according to importance in a fast-paced environment
Multi-tasking capability without compromising on quality
Excellent command of the English language
A stable track record
Able to communicate effectively, both verbally and in writing
Able to work independently
High levels of motivation and enthusiasm
Dependable and punctual
Well-groomed and presentable always
**Job Types**: Full-time, Permanent
**Salary**: R23,000.00 - R30,000.00 per month