Departmental Administrator B
2 months ago
**UP Professional and Support**:
FACULTY OF VETERINARY SCIENCE
DEPARTMENT OF COMPANION ANIMAL CLINICAL STUDIES
DEPARTMENTAL ADMINISTRATOR B
PEROMNES POST LEVEL 10- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._
The Department of Companion Animal Clinical Studies, Faculty of Veterinary Science, has Departmental Administrator post available. Please note that the Onderstepoort Campus is on the outskirts of Pretoria North, + 20 km north of the Hatfield Campus.
RESPONSIBILITIES:
- General departmental and office administration and management, including telephone, electronic and written communication and information for the Head of Department, staff and student service-related arrangements;
- Student and academic-related administration, including:
- Administering student assignments, tests, examinations and marks;
- Handling enquiries and correspondence and other student and academic administration;
- General typing and preparing of teaching material including tables and graphs and PowerPoint presentations;
- Capturing of marks;
- Assisting the department with general basic financial and facilities administration;
- Assisting the Head of Department with basic staff related administration;
- Administering the personnel information system, research information system and continuous professional development system;
- Organising departmental events and providing assistance with marketing functions; and
- Any other administrative functions as required by the Faculty.
MINIMUM REQUIREMENTS:
- Grade 12 and 4 years’ experience or a relevant 3-year National Diploma and 2 years’ experience in the following:
- General Administrative duties at an academic departmental level;
- Meeting coordination;
- Diary management;
- Undergraduate/postgraduate academic administration on departmental level; and
- Capturing and maintaining of records.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Appropriate language and communication skills with advanced writing skills;
- Strong interpersonal skills, highly organized and a keen commitment to excellence;
- Ability to work under pressure and meet deadlines;
- Meticulous and the ability to maintain high level of discretion and confidentiality;
- Ability to work independently and participate effectively within a team;
- The ability to liaise and communicate effectively on all levels within the organization and with clients from diverse backgrounds and cultures;
- Meticulous with the capturing of student marks, publications, grants etc.; and
- Attention to detail.
ADDED ADVANTAGES AND PREFERENCES:
- Valid drivers license.
The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
- A comprehensive CV;
- Certified copies of qualifications;
CLOSING DATE: 13 November 2024
- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._
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