Project Coordinator

7 months ago

Parktown, South Africa AJ Personnel Full time

**Main purpose of the job**:

- Manage program activities and coordinate operations of the site, including key stakeholder engagement and financial oversight of funding

**Location**:

- **Parktown - Johannesburg**

**Key performance areas**:

- Development of implementation plans for the delivery of key project activities and outputs
- Mobilizing partner organizations, stakeholders, and Spokes as per the agreement and fulfilling project objectives
- Managing and mobilizing human, material, and financial resources of the program and assessing the resource needs for project activities
- Coordinating and liaising with relevant collaborators, project partners, project beneficiaries, and other stakeholders for effective delivery of project activities and policy influence at local and national levels
- Financial monitoring: Overseeing and submitting (as required) the audit trail as required by the Funder/contractor/sponsor, keeping records of assets and any Unit purchased goods/services for potential auditory checks
- Organizing annual review and planning meetings with stakeholders to inform program outcomes
- Organizing Hub Trial Management Group meetings on a quarterly basis
- Maintain the Investigator Site File (ISF) and patient Case Report Form (CRF) files, ensuring that documentation is current and accurate
- Overseeing spoke activation activities; overseeing or conducting due diligence on Spoke sites, the establishment of contracts between the hub and spoke hospitals for the different studies; organizing the initial supply of interventions; conducting a spoke site initiation visit; ensuring the spoke has all current trial documentation
- Hub and spoke management and monitoring (including the development of a monitoring plan)
- Close liaison with local Finance Officer to manage hub budget from the Sponsor and to ensure payments to spokes and patients are made in a timely manner
- Assist in site audits and monitoring visits carried out by regulatory authorities or the Sponsor
- Coordinate and respond to queries received from the International Coordinating Centre (ICC) at Birmingham Clinical Trials Unit (BCTU)
- Travel to Spoke sites to assist with site initiation and on-site monitoring visits as necessary
- Consider the training and educational implications of the protocol and work with the hub management group to develop appropriate strategies to meet these to ensure the safe and accurate implementation of the study by self and others (i.e. development of new standard operating procedures and standards)
- Participate in training of trial team members (i.e. investigators medical students, research nurses, data manager, finance manager, etc.)

**Required minimum education and training**:

- **Relevant Degree in Health-related fields and/or Project Management**

**Required minimum work experience**:

- **Minimum of 3 years experience in project management, monitoring and evaluation, and report writing with clinical trial exposure**

**Desirable additional education, work experience, and personal abilities**:

- Ability to delegate and work with others
- Very well organized, with good attention to detail and strict compliance with protocols
- Excellent time management skills with an ability to plan and prioritize
- Able to work independently, prioritize their own workload to meet schedules, and seek advice when necessary
- Willing to travel
- Flexible, team-working attitude
- Good skills in building and strengthening partnerships
- Ability to work a varied shift pattern including nights/weekends flexibly to meet service needs
- Fluent in English with excellent writing and communication skills
- Valid driver’s license

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

**Please note**:

- **AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.**:

- **AJ Personnel does not have any salary or other information regarding the position.

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