Project / Production Coordinator

6 months ago

Parktown, South Africa The Church of Jesus Christ of Latter-day Saints Full time

The purpose of this position is to spread the message of the restored Church of Jesus Christ around the world. This is accomplished in part through the creation of engaging, unified messaging with greater reach and efficiency. This position requires an individual that will coordinate projects and production related work, Church messages are delivered via television, film, web, print, mobile, social media, and other delivery channels in multiple languages.

Pre-Production and Production
- Working as the Production and Content Manager’s assistant.
- Under the direction of the Manager, develop production schedules and set up all the support elements for filming and/or audio recording.
- Preparing, updating and distributing crew lists and progress reports.
- Distribution of script revisions and/or changes to all relevant stakeholders timeously.
- Preparing and distribution of call sheets for production crew, organizing rental equipment, supplies, sourcing location agreement paperwork, coordinate transport and accommodation requirements if and when required.
- Ensuring the correct cameras, lenses, audio, lighting, batteries, SD cards, SSD and other production items as needed have been ordered for each production set.
- On set; be a production runner as needed.
- Coordinate catering to feed the cast, crew and creative team.
- Ensure the wrap-up is done correctly and a return of all accounted inventory is complete.
- Coordinate each stakeholder’s role during post-production.
- Ensure that all release forms, location permits, bills, schedules, insurance forms and any other legal documents have been completed and uploaded on the relevant systems.
- Track spending and writing expense reports.
- Coordinate payments to all vendors.
- Handling confidential information and being discreet.

Project work
- Record new projects in Workfront and other systems including project scope, budget & schedule.
- Tracking and Monitoring the flow of projects, monitor the assignments and ensure projects are on track with agreed timelines.
- Coordinate the different touch-points on all projects and provide reports to the Production and Content Manager.
- Ability to work in a cross-functional team including media developers, designers, translators, other departments and production crews.

Administrative work

Data capturing of all projects including the following:

- Accurately capture each and every project’s detail from inception to completion.
- Upload all the paperwork (release forms, insurance, location, invoices) for each and every project on the relevant systems.
- Capture all the invoices and load them on IAN for payment.
- Attend project related meetings with Production and Content Manager and capture minutes for each and every project.
- Must hold a current / valid Temple recommend and /or be worthy to possess one.
- Bachelor's Degree in Communications, Graphic Design, Multimedia, Business Administration or a related field with at least 4-6 years of professional experience, or equivalent combination of education and experience.
- Excellent organizational skills, with ability to focus on detail.
- Experience with audiovisual media formats and production preferred.
- Knowledge and experience of working in production, media or design industries preferred.
- Excellent Communication skills.
- Being able to work in a team and collaborative environment.
- Be a team player and also be receptive and humble when receiving counsel.
- The ability to be patient whilst working in a fast-paced environment with very tight deadlines and ability to show calm under pressure.
- The ability to be flexible and able to multi-task: - plans, needs and priorities can change rapidly when working in production.
- Be able to quickly adjust plans to address new information and requests.
- The ability to do extensive data capturing including spending large amounts of time behind a computer.

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