Hc Operations Coordinator

2 weeks ago

Parktown, South Africa Rand Mutual Assurance Full time

**THE JOB AT A GLANCE**

As the Human Capital Operations Coordinator, you will be responsible for providing a full range of day-to-day administrative support in various functional areas such as Talent and Performance Management, Talent Acquisition and Learning and Development. Furthermore, you may also be involved in other special projects and initiatives as assigned. This is a high-visibility position that will interact with all employees at all levels of the organization for first level HR administrative support.

**WHAT WILL YOU DO?**

**Provide administrative support on Talent and Performance Management**:

- Maintain all Talent management documents on the Talent Management Shared Drive i.e. Profiles, job descriptions, performance agreements, organograms and ringfenced PDPs and PIPs.
- Ensure that all managers with new employees provide the correct probation documents for the database.
- Booking of all Talent Management assessments.
- Responsible for the end-to-end event management and coordination as per event/programme requirements (e.g. Coordination of venue/online setup, communication, adherence to agenda and timelines and the generation and provision of resources/materials).
- Maintain the performance management system.
- Provide support on the performance management system as and when required.
- Administer the Performance System
- Process related information provided periodically during performance reviews, performance contracting, and talent management program implementation.

**Provide administrative support on Learning and Development**:

- Process internal bookings (received via LMS) and approve on the LMS. Send out invites to employees
- Process external booking forms and enrol staff onto training - receive a completed booking form from employees, complete the company information and send the form to the provider for processing
- Ensure that the procurement process is followed where service providers are not reflecting on the system and inform the Payroll and HC Operations Manager to kick start the supplier on-boarding process with the procurement team
- Process invoices for all training on a weekly basis and submit to the finance team for approval
- Print and bind training manuals
- Coordinate logistics for internal training and ensure that logistics for external training are communicated to the service provider (i.e. number of people attending).
- Coordinate and arrange travel and accommodation bookings for individuals travelling to attend training.
- Capturing Training data on HR Premier
- Generate Spot Checks for Facilitators (Used to check if the facilitators are uploading registers, reports and certificates on time - For their KPA)
- Assisting with the WSP/ATR (once a year) by populating data onto various templates
- Update and send out monthly Training Schedule
- Coordinate and schedule training for staff and liaise with trainers to ensure that all logistics are planned.
- Responsible for L&D administration including adding of training sessions to courses for staff to book, actioning the bookings after the Manager has approved/declined, assist with LMS Queries (system issues or logging in queries)
- Provide administrative support on Learnerships, Bursaries and Project Training
- Learnerships - collecting all supporting documents and agreements including HC documents e.g. employment contract.
- Bursaries - Saving of results, invoices, actioning system approvals, uploading of results and certificates. Repayments of bursaries
- Register employees for compliance related courses, capture their data onto the system and issue certificates and results.
- Maintain L&D related information such as registers, certificates, registration forms if available, learnership agreements, POP, in a folder/file for BEE Audit purposes - Folders to be created
- Assist with checking PDPs before bookings
- Maintain employee data (new employees and terminations) on the LMS and capture all training information on the system

**Provide administrative support on Talent Acquisition**:

- Booking and facilitate case studies, psychometric and technical assessments.
- Coordinate integrity/ risk checks/MIE and obtaining reference checks for prospective employees.
- Prepare advertisements and advertise advertise jobs on the job portals.
- Ensure all Talent Acquisition matters are dealt with efficiently and in accordance with company policies and procedures.
- Arranging travel, transportation and accommodation as and when required.
- Provide other administrative support to the TA team as needed.

**Shared Services Helpdesk Support**:

- Perform various administrative and/or clerical tasks/projects to support the functional areas within the Human Capital Department.
- Respond to internal and external HC related inquiries or requests and provide assistance.
- Redirect HC related calls or distribute correspondence to the appropriate person on the team and escalate complex queries to the Payroll and Operations Manager.
- Mana

  • Technical and Functional Trainer

    6 days ago

    Parktown, South Africa Rand Mutual Assurance Full time

    **THE JOB AT A GLANCE** Reporting to the Learning and Development Manager, the Technical and Functional Trainer will be required to facilitate and administer all technical COID related training programmes in line with Company processes and procedures. Furthermore, the incumbent will be required to assist in the Development of training plans that meet the...

  • Stolen Vehicle Recoveries Coordinator

    20 hours ago

    Parktown, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: Helloan exciting new opportunity has just become available in our **Insure, Operations area.** We are looking to recruit a **Stolen Vehicle Recoveries Coordinator (Motor).** **Role Objectives**: To source new, used and alternative vehicle parts for the Hollard Group in order to reduce the cost of these inputs in the repair process....

  • Study Coordinator

    5 days ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To administer, maintain, and coordinate clinical trials according to good clinical practice, the study protocol, and the site standard operating procedures - Act as a pivotal point of contact for the clinical trial team and the study sponsor(s) **Location**: - **WCR, Parktown - Johannesburg** **Key performance areas**: -...

  • Socio-behavioural Research Coordinator

    7 days ago

    Parktown, South Africa The Aurum Institute Full time

    **Evidence Generation and Strategy Implementation** - Support implementation of SBR projects within the CRD that utilizes existing evidence, or newly generated evidence, to inform R&D and access plans of the needs and behaviours of at-risk populations, healthcare providers, and policymakers. - Work with research partners and key stakeholders to design and...

  • Head of Strategy and Business Integration: Rml

    5 days ago

    Parktown, South Africa Rand Mutual Assurance Full time

    As the Head of Strategy and Business Integration: RML will be responsible for continuously assisting with the refinement of the strategy, supporting and advising managers in operationalising strategic initiatives of the COID and Operations division through the seamless integration of all functions to ensure the successful contribution of each function in...

  • Graphic Design, Facilities and Fleet Management

    4 days ago

    Parktown, South Africa The Aurum Institute Full time

    **Work Description** The Graphic Design, Facility and Fleet Management Coordinator assists the Corporate Operations Managers in the management of Graphic Design, Facilities and Fleet. The Graphic Design, Facility and Fleet Management Coordinator is responsible for ensuring that Aurum Facilities and Fleet are well maintained and in a good state of repair to...

  • Technical Specialist

    5 days ago

    Parktown, South Africa PPS Recruitment Full time

    **Job Advert Summary**: **Minimum Requirements**: **Education**: - Bachelor’s Degree in Business Management or Accounting or relevant field - Experience in managing high level customer engagement within the Insurance and Financial Services Sector **Experience**: - 5+ years’ experience within the Insurance Operations and Financial Services Sector - 3+...

  • Project Manager

    20 hours ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: **Location**: - **Blackwood, Parktown - Johannesburg** **Key performance areas**: - Support with the development and review of all demand creation strategic approaches and work plans as relevant to the Key Populations Project - Lead the implementation of communication and demand creation strategies, effectively coordinate with...

  • Executive Office Business Manager

    2 weeks ago

    Parktown, South Africa H2R Africa Full time

    One of our clients in the Financial industry has a vacancy available for an Executive Office Business Manager to join their team. Job Purpose: The key areas of responsibility entail managing governance, risk management, regulatory compliance and operations of the National Payment System of South Africa. These functions are fulfilled through various...

  • Personal Assistant

    6 days ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To work closely with the Institute Director and provide high-level support by acting as the first point of contact in dealing with queries and managing the administration of her day-to-day operations **Location**: - **Parktown, Johannesburg** **Key performance areas**: - Organise and maintain the Project Director’s...

  • Business Risk Manager

    2 days ago

    Parktown, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: To drive the implementation of the enterprise risk management framework for Hollard Life as it relates to operational risk and supporting Hollard group risk frameworks and policies. This is a risk and control governance role where the incumbent will be responsible for oversight and reporting of operational risks for Hollard Life and...

  • Health Market Shaping Manager

    1 week ago

    Parktown, South Africa Adzuna ZA B C2 Full time

    Main purpose of the job:Assume overall direct responsibility for the deliverable of the Market Shaping output, manage all milestones, timelines, and any emerging interdependenciesLead the implementation of the Market Shaping workingLocation:Parktown – JohannesburgKey performance areas:Provide overall project leadership of market surveillanceDevelop market...

  • Medical Marketing Specialist Market Shaping

    2 weeks ago

    Parktown, South Africa AJ Personnel Full time

    Main purpose of the job: Assume overall direct responsibility for the deliverable of the Market Shaping output, manage all milestones, timelines, and any emerging interdependencies Lead the implementation of the Market Shaping working Location: Parktown – Johannesburg Key performance areas: Provide overall project leadership of market surveillance...

  • Medical Market Shaping Manager

    2 weeks ago

    Parktown, South Africa AJ Personnel Full time

    Main purpose of the job: Assume overall direct responsibility for the deliverable of the Market Shaping output, manage all milestones, timelines, and any emerging interdependencies Lead the implementation of the Market Shaping working Location: Parktown – Johannesburg Key performance areas: Provide overall project leadership of market surveillance...

  • Creditors Supervisor

    20 hours ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To effectively manage and coordinate the creditors function in the Creditors Department **Location**: - **Parktown - Johannesburg** **Key performance areas**: - Supervise all accounts payable functions - Ensure adherence to systems, procedures, and policies, including accounts payable functions to company guidelines and...

  • Communications Specialist

    20 hours ago

    Parktown, South Africa The Aurum Institute Full time

    **Work Description** The Communication Specialist will be a creative, dynamic and hard-working individual, with exceptional copywriting skills and excellent attention to detail. They will have demonstrable experience in communications and a passion for effective marketing and digital communications. They will report to the Head of Communications and form a...

  • Risk and Compliance Manager

    7 days ago

    Parktown, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: Helloan exciting new opportunity has just become available in our Insure, Business Assurance area. We are looking to recruit a Risk and Compliance Manager. Role Objectives: This role is responsible for delivering 1st line risk and compliance support to Hollard Insure. The individual will be responsible for contributing to the...

  • Senior Healthcare Business Developer

    2 weeks ago

    Parktown, South Africa AJ Personnel Full time

    Main purpose of the job: Assume overall direct responsibility for the deliverable of the Medical Market Shaping output, manage all milestones, timelines, and any emerging interdependencies Lead the implementation of the Medical Market Shaping working Location: Parktown – Johannesburg Key performance areas: Provide overall project leadership of market...

  • Senior Information Security Analyst

    3 weeks ago

    Parktown, South Africa PPS Recruitment Full time

    **Job Advert Summary**: The role will be responsible for the design, testing, implementation and support of cyber security solutions in the organisation Providing cyber security support and ensuring that security best practices are executed. Have a comprehensive understanding and technical know-how cyber security concepts, technologies, frameworks, incident...

  • Programme Manager: Monitoring and Evaluation

    7 days ago

    Parktown, South Africa AJ Personnel Full time

    **Main purpose of the job**: - To lead the formulation of the monitoring and evaluation strategy in line with donor, project, and organizational objectives and oversee all monitoring and evaluation plans, data management, reports, and activities of the program **Location**: - **8 Blackwood Avenue, Parktown - Johannesburg** **Key performance areas**: -...