Administrative Officer: Risk Management
3 weeks ago
**_ Equity Statement :_**
**_“Transnet and its Operating Divisions (ODs) is committed to upliftment of the Constitution of South_**
**_Africa, Workplace Transformation and achievement of imperatives as outlined in the Employment Equity_**
**_Act. For selected vacancies, Transnet will only consider suitably qualified applicants who are People with_**
**_Disabilities and citizens of the Republic of South Africa. As such, take note that this vacancy has been_**
**_earmarked for people living with disability (PWD).”_**
**_from medical practitioner stating the nature of their disability._**
**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**
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**_ Operating Division : Transnet NPA_**
**_ Position Title : Administrative Officer: Risk Management_**
**_ Employee Group : Permanent_**
**_ Department : SHERQ_**
**_ Location : East London_**
**_ Reporting To : SHEQ Manager_**
**_Grade Level : I1X_**
**_ Reference Number : 10297892_**
**_ Position Purpose:_**
To maintain, monitor and report on operational occupational safety matters in respect of occurrences, assurance and
insurance at Transnet National Ports Authority (‘TNPA”). Provide administrative support on all Occupational Safety (“OHS”)
strategies in the Port/Business Unit, enforce adherence to OHS Act (incl. Regulations), Insurance Policies and TIMS.
**_ Position outputs:_**
SHE ADMINISTRATION: This involves the following
- Rendering SHE Admin function to the SHE Manager and departments, Occupational Safety, Clinic, Fire, ERM/ Insurance
and claims and Environment.
- Placing and Administrate SAP requisitions and control (ordering of items) for Occupational Safety, Clinic, Fire, ERM/
Insurance and claims and Environment.
- Ensure that all requisitions are processed, delivered, and closed out.
- Follow up on requisitions with the buyers and Procurement manager.
- Keeping a financial year end record of all requisitions arranged.
- Interact with the procurement department personnel in terms of all SAP orders.
- Forwarding of all invoices for contract payment to Procurement.
- Collate and record all Clinic medical and IOD files for the Port (to be kept for 40 years) in a register, which needs to be
updated from time to time.
- Co-ordinate, assist and arrange finalisation of Asset control for the SHE department - Occupational Safety, Clinic, Fire,
ERM/ Insurance and claims and Environment.
- Arrange Legal appointment letters as per Transnet Integrated Management Systems Program - “001 Leadership”
- Archival all old SHE records.
- Assist in maintenance of the SHE IMS Server/ TIMS/SHAREPOINT
- IOD MANAGEMENT: This involves the following
- Ensure that all IOD documentation and processes are completed and loaded on TIMS
- React at attending at the IOD scene, where possible, relating to all TNPA IOD’s.
- Submit all IOD documents to the Compensation Commissioner as soon as possible after the incident, viz. Wcl2, first
medical, final/progress, etc. via COM Easy (DOL system)
- Update all TNPA IOD onto the IOD/Medical files register, this maintains accurate records.
- Obtain all salary scale details from Human Resources for each IOD.
- Obtain a reference number of the IOD from the Compensation Commissioner.
- Attend to any query that arises from the IOD via Compensation Commissioner.
- OCCUPATIONAL DISEASES: This involves the following
- Ensure that all required, correct, and completed documentation are competently completed and submitted to the
Compensation Commissioner via COM Easy.
- Ensure that the record is kept of all information on the IMS server/ TIMS/SHAREPOINT
- Update the IOD/Medical files register.
- Attend to any query that arises from the Compensation Commissioner.
- Obtain a reference number from the Compensation Commissioner for the cases.
- Follow up on all Compensation Commissioner salary claims made by the Port.
- INSURANCE CLAIMS: This involves the following
- Manage all insurance claims to completion via the Transnet policy (i.e, Asset All Risk, Marine Hull Insurance, General
Liability, etc.) and the laid down claims procedures.
- Report all Incidents and Asset damages to the SA Police where necessary, obtain a case reference.
- Interact with the TNPA Legal office in PE and HQ in terms of deriving compensation for
Page 3
- the damage loss.
- INCIDENT MANAGEMENT: This involves the following
- Ensure that all records of all INCIDENTS are captured in the database of TOMS, TIMS, SHE IMS server (Trend analysis)
and book records so to ensure an accurate record is kept and available.
- Arrange, co-ordinate and be involved in Incident investigation, BOI so to ensure that all preventative records
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