Office Coordinator

7 months ago

Stellenbosch, South Africa Merand Corbett & Associates Full time

Office Coordinator required

**SKILLS**

**Essential qualification and skills**:
Minimum qualification: post-matric diploma in IT, business administration, book keeping or relevant field.

Minimum Experience: 2-4 years experience in administration within a large office environment.

**Desirable attributes**:

- Strong communication skills: Coordinate with various stakeholders on various platforms without miscommunications.
- A people’s person that will be a strong contributor to maintaining a healthy and positive office-culture for all employees.
- Mature emotional-character and work ethic with strong moral compass.

**THE ROLE**

**Office and IT Procurement**
- Supervise office assistant with procurement of general office supplies incl. refreshments, stationary, small assets, cleaning supplies.
- Budget holder of Office budget for general office supplies.
- Ensure that assets are promptly replaced when needed.
- Procurement of Computer & IT equipment for all employees.
- Manage Commercial insurance schedule for the office.
- Supervise office assistant to run annual maintenance and repairs on office assets.
- Administrate book keeping requirements for office procurement in collaboration with the finance department.

**Liaison with suppliers and landlords**
- Liaise with suppliers e.g. Internet and phones service providers, electricians and handymen.
- Liaise with building management e.g. parking arrangements and facilities.
- Liaise with benefit brokers for appointments with employees.

**Employee well-being**
- Ensure employees have equipment and facilities that are in good working order and ergonomically accurate.
- Assist in administrating EAP program together with Discovery and Human Resources.
- Host visiting employees from other regions.
- Supervise office assistant regarding cleaning and upkeep of local office.
- POC for various ad hoc requests and needs from employees.
- Arrange periodical lunches and social events for employees.
- Arrange gifting throughout the year: birthdays, Christmas, long-service awards, personal and professional milestones etc.

**Events and marketing**
- Assist head-office in organising Group-wide conferences and team events annually.
- Assist Business Development Territory-lead to arrange Marketing conferences with local external organisers.
- Arrange internal celebratory events for career milestones, personal life events, birthdays etc.
- Steward the company brand by extension from head-office regarding merchandising and Marketing assets and office signage and décor.

**POC for new employees**
- Onboarding tasks related to IT, internal systems and welcoming events.
- Coordinating 2 week-long induction programme with scheduling across many diaries.

**Bookings and administrative assistance to Management**
- Booking flights, accommodation and rental cars for employees visiting domestic clients and International company offices and foreign employees visiting the Stellenbosch, South Africa offices.
- Assisting management with filling in forms, drafting documents, Schedule meetings and admin as required.
- Assisting with employees to obtain visas and necessary documentation.
- Manage internal bookings system for meeting rooms and board rooms.

**Various Ad hoc**
- Assist developers and software operations team with ISO accreditation audit admin.
- Check local health and safety requirements and implement as needed.
- Join the global office admin team with Corporate Social Responsibility projects such as recycling initiatives.
- Overall ensure offices are well-maintained and functional.
- Administrate internal biometric access control system.
- Substitute for reception and switchboard when office assistant is absent

  • Office Coordinator

    6 days ago

    Stellenbosch, Western Cape, South Africa Finovate Full time

    **Office Coordinator** Our client, a sought-after lifestyle retirement village between Stellenbosch and Somerset West, is looking for an **Office Coordinator** to join their team. *** **Responsibilities** - Handle all interactions between the broader community and residents, with the reception and admin office in a professional and friendly manner. -...

  • Office Coordinator

    7 months ago

    Stellenbosch, South Africa Surgo HR & Training Full time

    Are you energetic, motivated, and forward-thinking? At our client you will have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun. We take on all...

  • Executive Office Coordinator

    3 hours ago

    Stellenbosch, Western Cape, South Africa Exceed Human Resource Consultants Ltd Full time

    About Exceed Human Resource Consultants LtdExceed Human Resource Consultants Ltd is a reputable organization seeking an exceptional Executive Office Coordinator to provide administrative support to our executives. The ideal candidate will possess excellent organizational and communication skills, with the ability to manage multiple tasks with precision.Job...

  • Office Manager

    3 months ago

    Stellenbosch, South Africa Berry World Full time

    **MAIN** PURPOSE OF THE JOB** The Office Administrator is responsible for ensuring that all office and specified general administrative duties are executed and that the office functions effectively. **KEY PERFORMANCE AREAS AND INDICATORS** **Office Management and Administration** - Greet and welcome visitors. - Answering incoming calls and diverting of...

  • Office Manager

    2 days ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    admin coordinator|office manager **EXPERIENCE AND QUALIFICATIONS**: - At least 2 years’ experience in an administrative or financial role - PSIRA, SASSETA and PFTC knowledge would be **advantageous** **KEY SKILLS**: - Analytical - MS Office skills - Excellent customer service - Good planning and organisational skills - Excellent communication skills -...

  • Administrative Officer

    5 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/PligteAssisting in following up unregistered students to ensure that they are re-registered;- Loading of marks for undergraduate and postgraduate modules;- Requesting changes to student records;- Ensuring that assessments are timeously scheduled according to standard operating procedures;- - Facilitating the discontinuation, interruption or...

  • Administrative Officer

    3 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Assisting with following up with unregistered students to ensure that they are re-registered; - Loading marks for undergraduate and postgraduate modules; - Requesting changes to student records; - Ensuring that assessments are timeously scheduled according to standard operating procedures; - Facilitating the discontinuation, interruption or...

  • Administrative Officer

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Overall administration of the capacity building programme**Administration of the annual capacity building calendar of the Postdoc Office;- Initiating marketing and visibility of training offerings in a timely manner;- Coordinating venues and logistics related to training (engaging with facilities managers for hiring of venues);- Processing...

  • Office Manager

    6 months ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    **Stellenbosch**: An international Finance & IT Company is seeking to employ an efficient, highly energetic and dynamic Office Manager to support their team in South Africa whilst simultaneously working as part of a global team. office manager **Criteria** - **_Minimum qualification:_** Post-matric qualification in IT, Business Administration, Bookkeeping...

  • Logistics Coordinator

    7 months ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    Our client is a beverage company that focuses on the sales and distribution of beverages to the local and export market. An exciting career opportunity currently exists for a Logistics Coordinator at their Klapmuts office in the Western Cape. The position is predominantly focussed on inbound logistics and inventory control, ensuring that there is sufficient...

  • Administrative Officer

    8 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Financial administration**: - Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs; - Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency. **Operational / facilities...

  • Administrative Officer

    1 week ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Lewer administratiewe ondersteuning aan studente registrasie en koördinering.- Opdatering en instandhouding van studenterekords, opdatering van studentedatabasisse en lewering van vroegtydelike studente inligting vir bestuursdoeleindes.- Assisteer met logistieke reëlings vir nagraadse kontakweke asook koördinering van studenteaktiwiteite.-...

  • Office Administrator

    7 months ago

    Stellenbosch, South Africa Skin & Laser Co. Stellenbosch Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities** - Coordinate office activities and operations to secure efficiency and compliance to company policies - Manage agendas/travel arrangements/appointments etc. for the upper...

  • Financial Administrative Officer

    1 week ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Overall financial administration and management**: Coordinating and administrating all the financial aspects of the Postdoc Office.- Processing and managing all the financial reports for donors and funders, and general annual reporting.- Maintaining databases and records, coordinating the creation and maintenance of accurate records on...

  • Administrative Officer

    1 week ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/PligteAssisting the allied health science coordinators with administrative support;- - Assisting the collaborative care coordinator with administrative support;- - Assisting the postgraduate programme coordinator with administrative support;- - Arranging meetings and appointments;- - Taking notes and minutes of meetings;- - Assisting with project...

  • Biostatistics Unit Coordinator

    9 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte The job description entails a wide variety of functions relating to organising, coordinating and monitoring activities of the Biostatistics Unit, including: - Administrative coordination for MSc Biostatistics and PhD Biostatistics;- Coordinating the biostatistics consultations;- Maintaining the monitoring database of Biostatistics consultation...

  • Facilities Coordinator

    2 weeks ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Coordinating cleaners and cleaning services; - Overseeing the compilation of cleaning schedules and ensuring that the cleaning service is executed according to needs; - Overseeing the ordering of cleaning materials and stock management; - Ad hoc audits of stock to ensure compliance and correct use; - Managing productivity and quality...

  • Procurement Coordinator

    7 hours ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client, a large and growing manufacturer and beverage distributor is seeking to employ a Procurement Coordinator whose main focus will be acquisition of good and materials. This is an excellent opportunity for an individual with a Supply Chain qualification and 3 years experience - coordinator|procurement|supply chain Purpose of the position: Acquisition...

  • Maintenance Coordinator/administrator

    1 month ago

    Stellenbosch, South Africa Rank Property Administrators Full time

    **Responsibilities**: - Schedule and coordinate property maintenance tasks. - Procure materials and services needed for maintenance projects. - Handle administrative tasks related to property upkeep. - Identify and address maintenance issues promptly. - Communicate with contractors and suppliers via phone. - Document maintenance work through photos. -...

  • Maintenance Coordinator/administrator

    7 months ago

    Stellenbosch, South Africa Rank Property Administrators Full time

    **Responsibilities**: - Schedule and coordinate property maintenance tasks. - Procure materials and services needed for maintenance projects. - Handle administrative tasks related to property upkeep. - Identify and address maintenance issues promptly. - Communicate with contractors and suppliers via phone. - Document maintenance work through photos. -...