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Office Coordinator
5 months ago
Are you energetic, motivated, and forward-thinking? At our client you will have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun. We take on all challenges and dream big
**In your role you will be responsible for**:
Office supplies | Replenishment of office supplies and ordering of equipment when necessary:
Milk, Sugar, tea, cleaning supplies, lunch for cleaner, toilet paper, ordering of coffee beans, stationary and anything ad hoc (hand towels/sanitizer)
Visitors | Meeting and greeting of visitors and couriers at the door, Applies to interviews as well
Cleaning and tidying | Supervising and organizing of the cleaners
Making sure meeting rooms are tidy and ready
Managing cleaner to make sure the offices are clean and tidy
Hand paper towels are filled in all bathrooms
Hand paper towels are placed throughout the office
Sanitizers are filled
Toilet paper filled in all the bathrooms
Team communication | Communicating and keeping the team up to date with current and new information/request or requirements For example load shedding schedule
Any team related communication with regards to the office
COVID policies and procedures | Coordinating and taking ownership of COVID activities and operations to ensure efficiency and compliance with company policies
Make sure everyone signs in everyday
Office events | Coordination of any team activities in the office, For example Gin Fridays - buy tonic, snacks and other beverages
Birthdays - ad hoc buying of cake/cupcakes if it is someone’s Birthday in the office
Office maintenance | Quotes, supplier management and quality control
Sometimes it would be required to organize some office maintenance with Rank or an outside supplier, depending on the situation
Office security | Ensuring that building is locked up and alarms set each evening
In the case of load shedding or a power outage, some team members have keys for the front door and there are also keys distributed throughout the office
Close and lock the windows before leaving everyday
Make sure the back door leading to the stairs is locked
HR assistance | Assist if needed
Support with liaising with recruitment agencies
Advertising vacancies
Setting up interviews
Onboarding paperwork / activities
Key Requirements and Skills
Highly Organised
Problem solving skills
Experience in a fast-paced multi region environment
Communication skills (Written & Verbal)
Attention to detail and the ability to multitask
2 - 4 years recruitment experience
Own transport
Highly proficient in the English language
Extremely professional manner
Attention to detail
Based in Woodstock
**Remuneration & Benefits**:
Monthly base salary R15,000 - R20,000 (depending on experience)
International exposure
**Working Hours**: SA Working hours (Monday to Friday)