Facilities Coordinator

4 weeks ago


Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Coordinating cleaners and cleaning services;
- Overseeing the compilation of cleaning schedules and ensuring that the cleaning service is executed according to needs;
- Overseeing the ordering of cleaning materials and stock management;
- Ad hoc audits of stock to ensure compliance and correct use;
- Managing productivity and quality throughout the different internal departments;
- Ensuring facilities are in an acceptable and working order at all times and loading work orders where applicable;
- Continuously monitoring the condition of facilities and conducting weekly audits in this regard;
- Managing client requests and enquiries regarding repairs and coordinating with the relevant parties;
- Coordinating the sourcing quotes for repairs and approvals of repairs within environments in line with the procurement policy;
- Overseeing/coordinating the execution of minor work requests within the environment;
- Assisting with the continuous monitoring and reporting of contractors' service levels;
- Assisting the Facilities Manager in all aspects of the facilities' services;
- Supporting the Facilities Manager with external contacts as needed;
- Representing the Facilities Department in inter-departmental meetings to support and facilitate communication and action between Departments;
- Coordinating all Facilities activities;
- Providing administrative support to the Facilities team;
- Data analysis of weekly reports;
- Following up on actions based on various team projects.

Job Requirements/Pos Vereistes
- Minimum NQF 5 qualification relating to Facilities Management;
- Three years' experience in Facilities Management;
- Knowledge of building management and Facilities maintenance operations;
- Knowledge of Microsoft Office (MS Excel, MS Outlook, MS Word, MS PowerPoint);
- Strong interpersonal skills;
- The ability to provide excellent customer service;
- A valid driver's license.

Recommendation/Aanbeveling
- Financial exposure, specifically in procurement processes;
- Knowledge of maintenance management software (Planon);
- Experience of facilities management in an educational institution;
- The ability to work in a team environment;
- High organisational skills for managing multiple projects simultaneously;
- The ability to perform and manage technically complex projects using independent judgement and personal initiative;
- Building strong internal and external relationships using effective verbal and written communication skills;
- Recognising and acting on opportunities, with the ability to be agile when the situation warrants;
- Working independently without regular direct supervision.



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