Payroll Administrator

6 months ago

Cape Town, South Africa The Talent Room Full time

Our client based in Cape Town is searching for a Payroll Administrator. The role will report to the finance department.

**Requirements**:
Matric (NQF level 4) or equivalent qualification.
3-5 years’ experience in salaries and wages operating the Sage Payroll system.
Proficiency in operating Syspro or an equivalent accounting system.
Ability to handle multiple tasks and prioritise effectively.
Works well under pressure to meet deadlines.
Demonstrates a high level of integrity and maintains confidentiality with sensitive payroll and financial information.
Familiarity with relevant accounting legislation and regulations.
Strong planning and organising abilities to manage payroll tasks efficiently.
Meticulous attention to detail to ensure accurate payroll data.
Comfortable working with various software systems and processes.
Takes ownership of responsibilities and delivers accurate results.
Confident in expressing ideas and opinions constructively.
Driven to achieve targets and meet objectives.
Works collaboratively as part of a team to achieve common goals.
Demonstrates strong problem-solving skills and makes informed decisions.
Excellent oral and written communication skills to interact effectively with colleagues, suppliers, and other stakeholders

**Key deliverables of the role**:
**Payroll Processing**:
Deliver payroll process requirements on time and accurately.
Administer weekly wage payroll and monthly salaried payroll.
Monitor labor broking payments to ensure timely processing.
Handle statutory returns (PAYE, UIF, and SDL) on e-filing.
Attend to wage and salaried payroll queries.
Implement updates to payments in line with plastic agreement notices and changes.
Implement incentive and bonus schemes in line with policy, and plastics agreement circular
Upload amendments to basic conditions of employment act to Sage.

**ESS - Payroll System**

Educate users on use of e.g. ESS system
Administer leave and track employee entitlements.
Implement and process effective leave system to mitigate risks to client.
Monitor payment of allowances in line with relevant requirements from HOD’s
Use ESS to generate correspondence with employees e.g. bonus, increase, Important information.

**Time and Attendance**:
Validate clockings and verify changes to time and attendance records.
Load fingerprint and educate users on the accurate use of the clocking system.
Monitor and optimize the clocking system in consultation with the Operations team.
Verify changes to clockings and ensure time sheets are signed off by relevant managers

**Employee Records and Benefits**:
Load new employee information on the payroll system.
Upload employee contracts and relevant information to electronic personal files.
Maintain personal files on time in full.
Implement updates to payments and relevant employment agreements. Monitor payment of allowances in line with relevant requirements from HOD’s.

**Workers' Compensation and UIF**:
Process Workers' Compensation claims with the Department of Labour and track progress of submitted claims.
Process UIF payments, WCA payments and withdrawal documentation for employees.

**Employee Terminations**:
Add and terminations of employees from the system, including certificate of service, UIF, final payslips.
Processing provident fund exits, sick leave, and death benefits (Momentum and MIBFA).
Ensure terminations are processed effectively.

**Internal Controls and Compliance**:
Implement and enforce internal controls to prevent fraudulent activities and errors in the payroll and accounts payable processes.
Ensure compliance with relevant legislation and company policies.

**Reporting**:
Prepare regular reports on accounts payable status, outstanding payments, payroll expenses, and other relevant metrics for management review.

**Additional**
Attend to other finance responsibilities as requested.

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