Trading Operations System Coordinator

3 weeks ago

Cape Town, South Africa Engen Full time

**Purpose of the Job**:
To capture all the operational details of a trading deal in the Supply Chain system (currently: Allegro) in line with the Business Process Document on behalf of all the Commercial Trade Product Operators.

**Who You Are**:

- You are recognised as a person of integrity and considered highly reliable and trustworthy.
- You are enthusiastic, pro-active, diligent and have a positive attitude
- You have built a network of excellent relationships within the Oil Industry
- You are an expert at dealing with change, challenges, and high work loads
- You are passionate about shipping and operations
- You have excellent operational, communication, contract management and computer skills
- You have a reputation for taking ownership of tasks, being a team player, having the right attitude and delivering superior results.
- You are passionate about operational excellence and recognised for your effort in improving business processes and systems on a continuous basis

**What you’ll have done before**:
Baseline:

- NQF Level 6 (Diploma in Maritime Law/ Import & Export Control/ Supply/ Logistics)
- 3 years’ experience in Trading, Shipping Supply/ Logistics Operations function
- Knowledge of Allegro system

Advantageous:

- A bachelor’s degree or similar
- 5 years relevant experience

**Exciting Challenges you might face in the role**:

- Interacting with local and international stakeholders, ship masters and service providers to ensure cargoes are delivered on time and on-specification to our customers.
- Working after-hours, in a team, addressing unexpected challenges.
- Ensuring all operational instructions are pro-actively aligned to our company’s policies, procedures and contract terms.
- Operate effectively, even when things are not certain or the way forward is not clear

**What you’ll be doing**:

- Plan physical movements and create shipments for all trading deals
- Capture information per the Business Process (documents, agents, dates, quantities etc)
- Capture all documents required to support claims, payments and disputes
- Set up the calendar events for the settlement of a primary or secondary fees (Bill of Lading; NOR, etc)
- Set importer/ exporter of record flags to trigger the correct calculation of DAS, VAT and other taxes, duties and levies
- Update the actual quantity and quality on each shipment
- Report on Allegro system data capturing status to management monthly
- Submit and highlight deviations to Allegro system deadlines and policies to management and highlight deviations to processes
- Review and respond to audit queries on Allegro entries for Trading Operations (Operators)
- Set reporting controls to assist with accuracy and timely capturing of Allegro information
- Capture operator fee estimates and recover secondary fees
- Validate and actualize fee estimates
- Provide assistance on any gaps in contracts that are identified when capturing information in Allegro
- Interact with customers and service providers to ensure deliverables are met within agreed SLA’s

**Location: Cape Town**:
**Fixed Term Contract: 9 - 12 months**:
**Job Advert Closing Date**: All job adverts close five days after date posted

**Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.**

**Important Information**:

- The appointment will be made in line with Engen's Employment Equity Strategy.
- Engen reserves the right not to make an appointment.

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