Recruitment Administrator
5 days ago
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Recruitment Administrator - HR Operations
Department description:
The People Team work with partners and senior Business Services leaders to support all aspects of our people’s careers, from recruitment to retirement to help the firm deliver on its vision.
We aim to create a compelling employer brand to attract the most talented people and provide them with the support they need to perform at their best throughout their careers
We work to develop a culture that is diverse, inclusive, and respectful, so everyone feels supported and valued and can play their part in helping the firm realize its vision.
The UK Legal and Business Services Recruitment team is responsible for the firm's strategic aim of recruiting, developing and retaining the best people across all the legal practices and Business Services departments.
Role overview:
Working with the UK Legal and Business Services Recruitment team this role will provide essential administrative support throughout the recruitment life cycle.
The role will also assist the Assistant Recruitment Manager with the coordination and onboarding of contract paralegals and lawyers into the Legal Delivery Centre UK.
Roles & Responsibilities
- Diary management and organising meetings
- Processing invoices
- Drafting job descriptions
- Preparing agency terms & conditions
- Managing recruitment folders and ensuring documents are kept up to date
- Uploading job requisitions onto our recruitment portal (Workday)
- Scheduling interviews
- Maintaining recruitment ‘trackers’ and reports
- Screening applicant CVs
- Assisting with the onboarding administration for third party contractors
- Creating project spreadsheets with new joiner details
- Filing new joiner paperwork
- Working with the conflicts team to ensure new joiners are cleared to work on new matters
- Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.
- All members of the firm participate in our Responsible Business program
Requirements profile:
**Education**:
Mental & Environmental / Legal Requirements:
- Must be able to handle pressure, setbacks and a high level of stress
- Must be able to work to deadlines
- Must be able to handle high volumes of work
- Must maintain high confidentiality at all times
- Must have an understanding of the organization in order to deal with any general queries
- Must have a clear criminal record
**Experience**:
- Previous experience working in an administration role
- Excellent IT skills
- Experience in the legal sector or recruitment is an advantage but not essential
- Experience working in a shared service or international organization
System Skills:
- Microsoft Office - Intermediate
- HR Systems - Recommended
- Workday - Recommended
Knowledge and Skills:
- Attention to detail
- Analytical skills
- Organizational and time management skills
- Business writing
- Good listening, writing and verbal communication skills
- Work independently and on own initiative within specified guidelines or processes
- Well-developed interpersonal skills and able to deal with colleagues at all levels
- Work appropriately with confidential and sensitive information
- Commercial awareness
Behavioral competencies:
- Ability to handle queries efficiently with diplomacy and tact
- Ability to follow instructions precisely
- Adapting and responding to change
- Strong work ethic with an inherent sense of urgency
- Delivering results and meeting business expectations
- Working constructively with others
- Additional Considerations:_
- Applicants must be South African citizens or have a valid South African work permit
Hogan Lovells Services (South Africa) Limited (Incorporated in England) is an equal opportunity employer. All positions are placed in accordance with the Company’s Employment Equity Plan.
- Hogan Lovells Services (South Africa) Limited (Incorporated in England), with its head offices at 140 West Street in Sandton, Johannesburg_
- Where shortlisted, your information will be retained for a period of _
- 12 months_
- This information is given to us, by you, voluntarily and of your own free will._
- selected_
- third parties._
- You have the right to access this information while in our possession and make corrections if necessary._
- , if you are unhappy with the manner in which we deal with your information._
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