Recruitment, Absorption and Workplace Administrator

5 months ago


Johannesburg, South Africa Signa Group Full time

**MAIN JOB PURPOSE**

The Administrator will assist with the recruitment and workplace administrative duties. He / She will perform administrative functions concerned with the delivery of a successful compliance of administrative support to the recruitment team. The function of administration is geared at ensuring Administrator to perform duties such as learner recruitment, on-boarding, vetting and general administration.

**DUTIES & RESPONSIBILITIES**

**Recruitment and Workplace include**:

- Responsible for the capturing of and recruitment documentation
- Advertise vacant positions as required and ensure information is accurate and complete for replacements in time to start as per approved start date and as per recruitment timelines.
- Arrange orientation and ensure clear communication with stakeholders and monitor progress.
- Prepare interview packs always available, up to date and interview specific.
- Prepare learner on-boarding packs and ensure they are completed and signed off before learnership commences.
- Handover learner packs to the ETQA Department
- Conduct learner assessments prior to placing learners at workplace.
- Ensure all administration for learners is completed as required.
- Management of attendance registers and submitting these to the project coordinator / authorized company representative.
- Refrain from discrimination based on disability, race, religion or any consideration as per Employment Equity Act
- Take reasonable steps to ensure adequate protection of all confidential information including portfolios of evidence as per POPI Act
- Work within an agreed contractual arrangement and in accordance with policies and procedures and the standard framework documents Reporting
- Ensure that all records on recruitment and learners placed in workplace are recorded on the LMS system - record keeping.
- Prepare and submit detailed weekly and monthly reports as and when required.
- Participate in department projects.
- Assist with learner related queries.
- Utilize Office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.

**QUALIFICATIONS & EXPERIENCE**
- Matric / Grade 12 as a minimum requirement
- Diploma/Degree in Human Resources Management or equivalent will be advantageous.
- Certificate in SETA’s/training legislation will be advantageous.
- Computer Literacy on MS Office and Google
- 1 years’ exposure in Recruitment Administrative Processes
- Minimum of 1 year experience in a learnership environment
- Minimum of 1 year experience in workplace placement will be advantageous.
- Intermediate Computer Skills (MS Word, Excel, PowerPoint)

**COMPETENCIES & SKILLS**
- Computer Literacy (MS Office, Google)
- Teamwork and collaboration skills.
- High level of accuracy in data capturing.
- Proactive and able to use own initiative with sound ability to prioritize workload.
- Attention to detail.
- Strong communicator, able to convey important information to co-workers and management.
- Perform many tasks at once and handle responsibilities that can change at any given time.
- Ability to engage diplomatically with learners with special needs.
- Ability to work under pressure and meet tight deadlines.
- Ethical and trustworthy - able to work with sensitive and confidential information.
- Organised and professional
- Good interpersonal skills with a sound judgement of character attributes
- Ability to work with strict deadlines and turn-around time.
- Able to effectively engage and capitalise on recruitment platforms and conduct online collections of open positions that job seekers turn to in their hunt for a new position.

For more information please contact:

- Mmamaite Rasedile



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