Pa - Stellenbosch

6 months ago

Stellenbosch Western Cape, South Africa HotelJobs.co.za Full time

The Personal Assistant (PA) will work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director and undertaking a variety of tasks to support his vision, strategy, and tactics. Also required to prepare reports, presentations, and briefs to assist the MD in decision-making processes. This role is pivotal in ensuring that the MD’s time is optimized, and the executive office runs smoothly.

The Personal Assistant report directly to the Managing Director.

The Employee’s responsibilities shall include, among other things, the following:
Act as the first point of contact for the MD with internal and external

Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organise, and set agendas and action points for all his meetings, and provide reminders

Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed

Filtering and triaging inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.

Produce reports, presentations, and briefs as needed

Book transport and accommodation as and when required

Attend Senior Leadership Team meetings, off-site quarterly days, and other strategic meetings to take notes and action points

Maintain administrative systems, database, and server protocols.

Collaborate effectively with all staff, clients, and suppliers.

Provide good relationships with Senior management team

Deliver timely and outstanding satisfaction

Requirements and skills

A qualification as a PA is advantageous

At least 3 years of experience as a Personal Assistant to a senior executive

Exceptional organisational skills of self and others and ability to work without supervision

Maintain 100% confidentiality, demonstrate diplomacy and tactfulness

With integrity, honesty, discretion, and openness

Use polished communication skills both verbal and non-verbal to influence and persuade

Focus on business priorities and all functions to ensure MD’s satisfaction

Ability to remain calm under pressure and manage conflicting priorities

Strong Microsoft Skills for common apps

Ability to take and record accurate notes/minutes in complex meetings

Job description and profile

Personal Assistant to Managing Director

Accountable and committed to the task in hand

Capacity to manage multiple tasks efficiently

Always act in the best interest of the MD

Approachable to clients and colleagues

Excellent communication and interpersonal skills at all levels

Open to new ways of doing things

An ability to manage time and workload efficiently

Willing to do whatever it takes to get the job done

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