Events Coordinator

2 days ago


Cape Town, South Africa Leap Recruitment Full time

**Duties include but are not limited to**:

- Co-ordinating a high number of in-person events, ranging from, small meetings, seminars, conferences, golf days, cocktail functions, and internal functions.
- Working knowledge of webinars and the associated technology.
- Co-ordinate all logístical requirements and administrative duties, e.g. name badge printing, packs, registration, catering requirements, parking, branding etc.
- Maintaining records of all bookings e.g. venue and catering and processing payments where necessary.
- Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
- Assisting with creative decisions like event concepts.
- Co-ordinating all event related meetings.
- Researching vendors, venues, and negotiating costs.
- Helping set up and dismantle events efficiently through to completion.
- Using event technology systems to set-up event registration workflows.
- Assisting with general marketing tasks in the Cape Town office, such photoshoots, storeroom upkeep, control of branded items and pocket guides.

**Essential requirements**:

- Relevant qualification and proven experience are essential.
- Driver's licence and own transport essential.
- Experience of event management in a corporate environment.
- Client focused.
- Strong attention to detail.
- Project management/organisational skills.
- Confident with all Microsoft Office packages.
- Good written and verbal communication skills.
- Multi-tasking abilities are essential.
- Deadline driven.
- Willing to work after hours and on weekends.

**Personality profile**:

- Creative and used to thinking outside the box.
- Passion for events.
- Able to work independently as well as part of a team.
- Personable and presentable.
- Eager to contribute to new ideas
- Ability to work under pressure
- Customer / client service orientated.

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)



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